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 Tuesday, June 27, 2017

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Registrar's Office Processing Calendar - November, 2017

Week of Oct. 30 - Nov. 5

Oct. 30    Registrar    Wtr 18  Authorization codes available in WebRosters
                                (Monday of 6th week, previous quarter, each
                                term).

Oct. 30    Registrar    Spg 18  Make S18 courses available in eSOC.

Oct. 30    Deans        Spg 18  Beginning of Department Build Phase. Make
                                changes, deletions, and additions directly
                                into eSOC. Enter first preferences in the
                                Building and Room fields in eSOC. Schedule
                                of Classes on-module in large rooms to 
                                maximize use of those rooms.

Nov. 1     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).

Nov. 1     Students     Wtr 18  Deadline to readmit (undergraduate)
                                (November 1, annually).

Nov. 3     ----------   FS 17   End of eleventh week of semester-School of Law.

Nov. 3     ----------   Fal 17  End of fifth week of instruction.



Week of Nov. 6 - 12

Nov. 6     Registrar    FS 17   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 11th week of
                                instruction, each term.)

Nov. 6     ----------   Wtr 18  Nine weeks before instruction begins.

Nov. 6     Registrar    Spg 18  Make ESOC available again (Monday of 
                                6th week, previous quarter, each term.)

Nov. 6-16  Deans        Wtr 18  Departments may remove B or X restriction
                                if they will not be enforced until the 
                                first day of instruction. 

Nov. 10    Students     Fal 17  Last day to drop a course without receiving
                                a W grade; both $3 service charge and deans'
                                approval required (5 p.m., Friday of 6th
                                week, each term).

Nov. 10    Students     Fal 17  Last day to change the grading or variable 
                                units of a course; both $3 service charge 
                                and dean's approval required (5 p.m.
                                Friday of 6th week, each term).

Nov. 10    Students     Fal 17  LARC registration ends at 5 p.m. (Friday of
                                6th week, each term).

Nov. 10    Registrar    Fal 17  CSS & CED files and Health Sciences Residents, 
                                Third Week File, due to UCOP. 
                                (Friday of 6th week, each term). 

Nov. 10    ----------   Fal 17  Veterans' Day Holiday; campus offices closed.

Nov. 10    ----------   FS 17   End of twelfth week of semester-School of Law.

Nov. 10    ----------   Fal 17  End of sixth week of instruction.

*****      *****

Nov. 10-11 Registrar    Fal 17  Update students' records and produce  
                                updated reports. 

Nov. 10-11 Registrar    Wtr 18  Start daily student data download to OIT
                        SS  18  (Saturday of 6th week, previous quarter,
                                each term).



Week of Nov. 13 - 19

Nov. 13    Registrar    Fal 17  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, each
                                term).

Nov. 13    Registrar    Fal 17  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (Monday of 7th week,
                                each term).

Nov. 13    ----------   Wtr 18  Eight weeks before instruction begins.

Nov. 13    Students     Wtr 18  Students access WebReg to see when their
                                enrollment window opens (Monday of 7th week,
                                each term).

Nov. 13    ----------   Wtr 18  F/H/EMBA, EAP and School of Medicine begin
                                enrolling their students (Monday of 7th week,
                                each term).

Nov. 15    Registrar    Wtr 18  WebReg will display "unavailable" message
                                regarding fee deadline down-time (1 month
                                prior to fee deadline).

Nov. 15?   SBS          Wtr 18  Apply graduate/financial aid to student ZOT
                                Accounts. 

Nov. 16    Deans        Wtr 18  Deadline to modify eSOC for WebReg enrollment 
                                (12:00 noon, Thursday of 7th week, previous
                                quarter, each term, unless a holiday, then
                                Wednesday of 7th week).

Nov. 17    ----------   FS 17   End of thirteenth week of semester-School of Law.

Nov. 17    ----------   Fal 17  End of seventh week of instruction. 

Nov. 17    Registrar    Wtr 18  Registrar reviews SOC for enrollment (Friday
                                of 7th week, previous quarter, each term,
                                unless a holiday, then Thursday of 7th week).                                
                             
Nov. 17    Registrar    Wtr 18  Produce SOC Archive by Term, a snapshot copy 
                                of SOC (html) for WebReg enrollment
                                (5 p.m., Friday of 7th week, previous
                                quarter, each term).                       
  

                       
Week of Nov. 20 - 26

Nov. 20    ----------   Wtr 18  Seven weeks before instruction begins.

Nov. 20    Students     Wtr 18  Students (new and continuing) begin   
                                enrolling in classes via WebReg (Monday
                                of 8th week, each term).

Nov. 20    Students     Wtr 18  Undergraduates: 18-unit enrollment limit
                                until noon, Dec. 20.
 
Nov. 21    Registrar    Sum 17  Send degree data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (16 business days after degree 
                                certification deadline, each term).

Nov. 23-24 ----------   Fal 17  Thanksgiving Holiday; campus offices closed.

Nov. 24    ----------   FS 17   End of fourteenth week of semester-School of Law.

Nov. 24    ----------   Fal 17  End of eighth week of instruction.



             Week of Nov. 27 - Dec. 3 located in the month of December 2017