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 Saturday, October 21, 2017

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Registrar's Office Processing Calendar - December, 2017

Week of Nov. 27 - Dec. 3

Nov. 27    ----------   Wtr 18  Six weeks before instruction begins.

Nov. 27    Registrar    Wtr 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Dec. 1     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).

Dec. 1     ----------   FS 17   End of fifteenth week of semester-School of Law.

Dec. 1     ----------   Fal 17  End of ninth week of instruction.
         
Dec. 1     Registrar    Wtr 18  2 weeks before UNFEE, notify OIT NSP of WebReg
                                restart day and time, and grade release.

Dec. 1     SSS          Sum 18  Schedule due to Registrar by 5 p.m.



Week of Dec. 4 - 10

Dec. 4     ---------    FS 17   Instruction ends - School of Law.

Dec. 4     Registrar    FS 17   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 15th week of
                                instruction, each term.)

Dec. 4     ----------   Wtr 18  Five weeks before instruction begins.

Dec. 4     Registrar    Wtr 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Dec. 8     Students     Fal 17  Last day to withdraw from a course; W grade
                                assigned; both $3 service charge and deans' 
                                approval required (5 p.m., Friday of 10th
                                week, each term).

Dec. 8     Students     Fal 17  Last day to withdraw from the term. 
                                Readmission to the University required for
                                future term. (5 p.m., Friday of 10th week, 
                                each term).

Dec. 8     Instructors  Fal 17  WebGrades available for submission, 
                                beginning at 5 p.m. (Friday of 10th week,
                                each term).    

Dec. 8     ----------   Fal 17  End of tenth week of instruction.
                                (instruction ends).

Dec. 8     Deans        Spg 18  SOC comments due to Registrar by 5 p.m.



*****      *****

Dec. 8-9   Registrar    Fal 17  Delete Fall 17 fee assessments for
                                students that have not paid.

Dec. 8-9   Registrar    Fal 17  Delete Fall 17 fee assessments for medical
                                students that have not paid.

Dec. 8-9   Registrar    Fal 17  Update students' records, produce updated     
                                reports.

Dec. 9-15  ----------   Fal 17  Final examinations.



Week of Dec. 11 - 17

Dec. 9-15  ----------   Fal 17  Final examinations.

Dec. 11    Registrar    Fal 17  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, each
                                term).

Dec. 11    Registrar    Fal 17  Final grade course reports due to School of
                                Medicine.

Dec. 11    Registrar    Fal 17  Class Enrollment Statistics available to deans
                                (Monday of 11th week, each term).

Dec. 11    Registrar    Wtr 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).
 
Dec. 11    ----------   Wtr 18  Four weeks before instruction begins.
                            
Dec. 15    ----------   Fal 17  Quarter ends.  

Dec. 15    Students     SS 18   Last day to pay fees online or to Cashier 
                        Wtr 18  without $50 late payment charge (5 p.m.).

Dec. 15    Registrar    SS 18   Class drop deadline. Classes dropped if
                        WTR 18  registration fees are not paid by 5 p.m.
                                or if a hold remains on student's record.
                                WebReg unavailable until noon, December 20.
                              
Dec. 15    Registrar    Wtr 18  Update SISPPS quarter (fee payment deadline,
                                each term).    

Dec. 16 &  Students     Wtr 18  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was December 15.
                               
   
                                                     
Week of Dec. 18 - 24

Dec. 16 &  Students     Wtr 18  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was December 15.\

Dec. 18    Registrar    Wtr 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Dec. 18    ----------   Wtr 18  Three weeks before instruction begins.

Dec. 18-22 Registrar    Spg 18  Load classes from ESOC to R25 for manipulation
                                in Schedule25.

Dec. 19    Deans        Wtr 18  Deadline for changes to ESOC for WebReg 
                                enrollment (noon, day waitlists are released,
                                each term).

Dec. 19    Registrar    Wtr 18  Waitlist system released to fill seats vacated
                                by students who were dropped from their
                                classes for non-payment of fees or if a hold 
                                remains on their record (5-8 p.m.).

Dec. 20??    Registrar    Sum 17  Degrees Conferred File, Summer 17, due to UCOP. 

Dec. 20                 FS 17   Semester ends-School of Law.

Dec. 20    Deans        Fal 17  Enrollment Exception approvals and denials 
                                close at 5 p.m. (Wednesday of 12th week,
                                each term).

Dec. 20    ----------   Wtr 18  WebReg available, noon.

Dec. 20    Students     Wtr 18  Undergraduates: 18-unit enrollment limit
                                lifted. Limit increased to 20 units (noon).

Dec. 20    LARC         Wtr 18  Registration priority list and free tutorial
                                list to Registrar (Wednesday of 12th week, 
                                previous term).

Dec. 21    Registrar    FS 17   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School 
                                of Law. (1 business day after semester ends,
                                each term.)
 
Dec. 21    Instructors  Fal 17  Deadline for WebGrades submission, 5 p.m.
                                (Thursday of 12th week, each term)

Dec. 21    Registrar    Fal 17  Final grade update (Thursday of 12th week,
                                each term).

Dec. 22    Registrar    Fal 17  Class Enrollment Statistics available to deans
                                (first business day after FGU).

Dec. 22    Registrar    Fal 17  Repeat List available to records section
                                (first business day after FGU).

Dec. 22    Registrar    Fal 17  Official transcripts and student copy
                                transcripts available to students (first
                                business day after FGU).

Dec. 22    Registrar    Fal 17  Official transcripts held for final grades
                                mailed (first business day after FGU).                                                                                                        
Dec. 22    ----------   Fal 17  Last business day of 2017

Dec. 22    Students     Fal 17  View grades in StudentAccess, 8 p.m. 

*****      *****

Dec. 22-23 Registrar    Fal 17  Process final grades and begin production        
                                of grade reports for students and deans. 

Dec. 23-   ----------   Wtr 18  Winter Administrative Recess;
Jan. 2                          campus offices closed.



Week of Dec. 25 - 31

Dec. 16 &  Students     Wtr 18  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was December 15.

Dec. 23-   ----------   Wtr 18  Winter Administrative Recess;
Jan. 2                          campus offices closed.

Dec. 25    ----------   Wtr 18  Two weeks before instruction begin.