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 Tuesday, June 27, 2017

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Registrar's Office Processing Calendar - December, 2016

Week of Nov. 28 - Dec. 4   

Nov. 28    Registrar    Wtr 17  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).  

Nov. 28    ----------   Wtr 17  Six weeks before instruction begins.

Dec. 1     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).

Dec. 1     Registrar    Wtr 17  2 weeks before UNFEE, notify OIT NSP of WebReg
                                restart day and time, and grade release.

Dec. 1     SSS          Sum 17  Schedule due to Registrar by 5 p.m.

Dec. 2     ----------   FS 16   End of fifteenth week of semester-School of Law.

Dec. 2     Students     Fal 16  Last day to withdraw from a course; W grade
                                assigned; both $3 service charge and deans' 
                                approval required (5 p.m., Friday of 10th
                                week, each term).

Dec. 2     Students     Fal 16  Last day to withdraw from the term. 
                                Readmission to the University required for
                                future term. (5 p.m., Friday of 10th week, 
                                each term).

Dec. 2     Instructors  Fal 16  WebGrades available for submission, 
                                beginning at 5 p.m. (Friday of 10th week,
                                each term).    

Dec. 2     ----------   Fal 16  End of tenth week of instruction.
                                (instruction ends).

Dec. 2     Deans        Spg 17  SOC comments due to Registrar by 5 p.m.

*****      *****

Dec. 2-3   Registrar    Fal 16  Delete Fall 16 fee assessments for
                                students that have not paid.

Dec. 2-3   Registrar    Fal 16  Delete Fall 16 fee assessments for medical
                                students that have not paid.

Dec. 2-3   Registrar    Fal 16  Update students' records, produce updated     
                                reports.

Dec. 3-9   ----------   Fal 16  Final examinations.                      



Week of Dec. 5 - 11

Dec. 3-9   ----------   Fal 16  Final examinations.

Dec. 5     ---------    FS 16   Instruction ends - School of Law.

Dec. 5     Registrar    FS 16   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 15th week of
                                instruction, each term.)

Dec. 5     Registrar    Fal 16  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, each
                                term).

Dec. 5     Registrar    Fal 16  Class Enrollment Statistics available to deans
                                (Monday of 11th week, each term).

Dec. 5     Registrar    Fal 16  Final grade course reports due to School of
                                Medicine.

Dec. 5     Registrar    Wtr 17  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Dec. 5     ----------   Wtr 17  Five weeks before instruction begins.

Dec. 9     ----------   Fal 16  Quarter ends.  



Week of Dec. 12 - 18

Dec. 12    Registrar    Wtr 17  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).
 
Dec. 12    ----------   Wtr 17  Four weeks before instruction begins.

                              
Dec. 12-16 Registrar    Spg 17  Load classes from ESOC to R25 for manipulation
                                in Schedule25.

Dec. 14    Deans        Fal 16  Enrollment Exception approvals and denials 
                                close at 5 p.m. (Wednesday of 12th week,
                                each term).

Dec. 14    LARC         Wtr 17  Registration priority list and free tutorial
                                list to Registrar (Wednesday of 12th week, 
                                previous term).

Dec. 15?    Registrar    Sum 16  Degrees Conferred File, Summer 15, due to UCOP. 

Dec. 15    Students     SS 17   Last day to pay fees online or to Cashier 
                        Wtr 17  without $50 late payment charge (5 p.m.).

Dec. 15    Registrar    SS 17   Class drop deadline. Classes dropped if
                        WTR 17  registration fees are not paid by 5 p.m.
                                or if a hold remains on student's record.
                                WebReg unavailable until noon, December 20.
                              
Dec. 15    Registrar    Wtr 17  Update SISPPS quarter (fee payment deadline,
                                each term).    

Dec. 16    Instructors  Fal 16  Deadline for WebGrades submission, 5 p.m.
                                (Thursday of 12th week, each term - for F16 
                                moved to Friday of 12th week because of W17 fee 
                                payment deadline).
                                                                             
Dec. 16    Registrar    Fal 16  Final grade update (Friday of 12th week,
                                each term).

Dec. 16 &  Students     Wtr 17  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was December 15.
                                
*****      *****

Dec. 16-17 Registrar    Fal 16  Process final grades and begin production        
                                of grade reports for students and deans. 

Dec. 17    Students     Fal 16  View grades in StudentAccess, 8 p.m. 

   
                                                     
Week of Dec. 19 - 25

Dec. 16 &  Students     Wtr 17  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was December 15.

Dec. 19    Registrar    Fal 16  Class Enrollment Statistics available to deans
                                (first business day after FGU).

Dec. 19    Registrar    Fal 16  Repeat List available to records section
                                (first business day after FGU).

Dec. 19    Registrar    Fal 16  Official transcripts and student copy
                                transcripts available to students (first
                                business day after FGU).

Dec. 19    Registrar    Fal 16  Official transcripts held for final grades
                                mailed (first business day after FGU). 

Dec. 19    Registrar    Wtr 17  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Dec. 19    Deans        Wtr 17  Deadline for changes to ESOC for WebReg 
                                enrollment (noon, day waitlists are released,
                                each term).

Dec. 19    Registrar    Wtr 17  Waitlist system released to fill seats vacated
                                by students who were dropped from their
                                classes for non-payment of fees or if a hold 
                                remains on their record (5-8 p.m.).

Dec. 19    ----------   Wtr 17  Three weeks before instruction begins.
   
Dec. 20                 FS 16   Semester ends-School of Law.
                               
Dec. 20    ----------   Wtr 17  WebReg available, noon.

Dec. 20    Students     Wtr 17  Undergraduates: 18-unit enrollment limit
                                lifted. Limit increased to 20 units (noon).

Dec. 21    Registrar    FS 16   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School 
                                of Law. (1 business day after semester ends,
                                each term.)
                                       
Dec. 22    ----------   Fal 16  Last business day of 2016

Dec. 23-   ----------   Wtr 17  Winter Administrative Recess;
Jan. 2                          campus offices closed.



Week of Dec. 26 - Jan. 1

Dec. 16 &  Students     Wtr 17  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was December 15.

Dec. 26    ----------   Wtr 17  Two weeks before instruction begin.