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Registrar's Office Processing Calendar - October, 2016

Week of Oct. 3 - 9

Sep. 16 &  Students     Fal 16  Late fee payment subject to $50 late paymnet
thereafter                      charge; deadline was September 15.

Oct. 3     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).

Oct. 3     Registrar    Fal 16  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                each term). 

Oct. 3     Registrar    Fal 16  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).
 
Oct. 3     Registrar    Fal 16  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (Monday of 2nd week,
                                each term).

Oct. 3-14  Registrar    Spg 17  Build S17 from S16 or W17.

Oct. 6     Registrar    Fal 16  Interface undergraduate and graduate 
                                admissions systems (5 p.m., Thursday of 2nd
                                week, each term).

Oct. 7     ----------   FS 16   End of seventh week of semester-School of Law.

Oct. 7     Students     Fal 16  Last day to add a class without dean's 
                                approval and without $3 service charge 
                                (5 p.m., Friday of 2nd week, each term).

Oct. 7     Students     Fal 16  Last day to drop a class without dean's 
                                approval and without $3 servicve charge 
                                (5 p.m., Friday of 2nd week, each term).

Oct. 7     Students     Fal 16  Last day to change grading option or 
                                variable units without dean's approval and
                                without $3 service charge (5 p.m., Friday 
                                of 2nd week, each term). 
              
Oct. 7     Deans        Fal 16  Deadline to modify eSOC "Instr Req'd Enrll
                                Exception" (5 p.m., Friday of 2nd week,
                                each term).

Oct. 7     ---------    Fal 16  Waitlists deactivated at 5 p.m. (Friday of
                                2nd week, each term).    

Oct. 7     ----------   Fal 16  End of second week of instruction.

*****      *****

Oct. 7-8   Registrar    Fal 16  Update students' records and produce updated 
                                reports.



Week of Oct. 10 - 16

Sep. 16 &  Students     Fal 16  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was September 15.

Oct. 10 &  Students     Fal 16  Late enrollment subject to $50 late
thereafter                      enrollment charge; deadline was October 7. 

Oct. 10    Registrar    FS 16   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 7th week of
                                instruction, each term.)

Oct. 10    Registrar    Fal 16  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Oct. 10    Registrar    Fal 16  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (Monday of 3rd week,
                                each term).

Oct. 12    Students     Fal 16  Last day for graduate students to submit
                                part-time status petition to Grad Div
                                (Wednesday of 3rd week, each term).

Oct. 14    ----------   FS 15   End of eighth week of semester-School of Law.

Oct. 14    Students     Fal 16  Last day for undergraduate students to submit
                                part-time status petition to Registrar
                                (Friday of 3rd week, each term).
                                
Oct. 14    Students     Fal 16  Final deadline for paying fees and enrolling
                                late. Loss of student status if fees not 
                                paid and/or enrolled in zero units. (4 p.m.,
                                Friday of 3rd week, each term).
                                
Oct. 14    ----------   Fal 16  Cut-off for official statistical reports     
                                (Friday of 3rd week, each term).

Oct. 14    ----------   Fal 16  End of third week of instruction.

Oct. 14    Deans        Wtr 17  Submit to Registrar proofing copy of SOC 
                                with final comments and linkage indicated 
                                by 5 p.m. (Friday of 3rd week, previous 
                                quarter, each term.) 
                                
Oct. 14    Deans        Wtr 17  Deadline to update B & X restricted classes
                                in eSOC (5 p.m., Friday of 3rd week, 
                                previous quarter, each term).
                                
                       
Oct. 14    Registrar    Spg 17  Last day for Registrar to build SOC from
                                S16 or W17.
 
*****      *****

Oct. 14    Registrar    Fal 16  CSS file, Third Week File, due to OIR 
                                (Friday of 3rd week, each term).

Oct. 14-15 Registrar    Fal 16  Update students' records and produce updated  
                                reports.

Oct. 14-15 Registrar    Fal 16  Delete Fall 16 fee assessments for students
                                that have not paid or cancel/withdraw if
                                fees paid and enrolled in zero units.

Oct. 14-15 Registrar    Wtr 17  Update WebReg to announce date to view
                                W17 enrollment windows. "View Winter 2017
                                enrollment windows on November 7, 2016."
                                   


Week of Oct. 17 - 23

Oct. 17    Registrar    Fal 16  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                each term). 

Oct. 17    Registrar    Fal 16  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Oct. 17    Registrar    Fal 16  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (Monday of 4th week,
                                each term).

Oct. 17    Registrar    Fal 16  Generate and assign rooms to final exams
                                (Monday of 4th week, each term).

Oct. 17-28 Deans        Wtr 17  eSOC not available from 5 p.m. Oct. 17-28 
                                for most updates while schedule is being
                                prepared for enrollment. No Winter room
                                requests accepted during this time. 

Oct. 17-28 Registrar    Wtr 17  Prepare SOC for enrollment and publishing; 
                                link classes; establish waitlists.

Oct. 17-28 Registrar    Wtr 17  Begin entering variable topic course titles
                                in master course database.

Oct. 17    Registrar    Spg 17  Make S17 courses available in eSOC.

Oct. 17    Deans        Spg 17  Beginning of Department Build Phase. Make
                                changes, deletions, and additions directly
                                into eSOC. Enter first preferences in the
                                Building and Room fields in eSOC. Schedule
                                of Classes on-module in large rooms to 
                                maximize use of those rooms.
 
Oct. 21    Deans        Sum 16  Degree award cerfications due to Registrar.
                                (Six weeks after SS II finals.)
         
Oct. 21    ----------   FS 16   End of ninth week of semester-School of Law.
                           
Oct. 21    ----------   Fal 16  End of fourth week of instruction.
                             
    
                    
Week of Oct. 24 - 30
                
Oct. 24    Registrar    Sum 16  Summer Latin Honors eligibility list available 
                                to deans for diplomas (first business day after
                                degree award certification deadline).

Oct. 26    Spec Prog    Wtr 17  Deadline to identify Special Program students
                                to Registrar for enrollment priority
                                (Wednesday of 5th week, each term).

Oct. 27    Deans        Wtr 17  Deadline to place student record holds 
                                affecting future registration (Thursday of   
                                5th week, each term).

Oct. 28    Registrar    Sum 16  CSS & CED files, End of Quarter File, due to 
                                UCOP, combined SS I, SS 10WK, and SS II
                                (Friday of 5th week, subsequent quarter, each
                                term).

Oct. 28    ----------   FS 16   End of tenth week of semester-School of Law.
                         
Oct. 28    Deans/       Fal 16  All change of program petitions and all   
           Students             other changes in academic records due to 
                                Registrar (Friday of 5th week, each term).

Oct. 28    ----------   Fal 16  End of fifth week of instruction.  
                             
Oct. 28    Registrar    Wtr 17  Last day for Registrar to: prepare SOC for
                                enrollment and publishing; link classes; 
                                establish waitlists. (Friday of 5th week, 
                                previous quarter, each term.)

Oct. 28    Deans        Wtr 17  Deadline to submit prerequisites to Registrar
                                for CAP - Comprehensive Active Prerequisite
                                Checking (5 p.m., Friday of 5th week,
                                previous quarter, each term).
 
*****      *****

Oct. 28-29 Registrar    Fal 16  Update students' records and produce updated
                                reports.

Oct. 28-29 Registrar    Fal 16  Delete Fall 16 fee assessments for visitors
                                that have not paid. 

Oct. 28-29 Registrar    Wtr 17  Generate enrollment windows for continuing and 
                                new students. (Saturday of 5th week, previous 
                                quarter, each term).

Oct. 28-29 Registrar    Wtr 17  Generate fee assessments for continuing and
                                new undergraduate and graduate students.
                                (Saturday of 5th week, previous quarter, 
                                each term).
                                
Oct. 28-29 Registrar    Wtr 17  Generate enrollment windows for School of 
                                Medicine students.(Saturday of 5th week,
                                previous quarter, each term).

Oct. 28-29 Registrar    Wtr 17  Generate fee assessments for School of 
                                Medicine students.(Saturday of 5th week,
                                previous quarter, each term).
                                
Oct. 28-29 Registrar    SS 17   Generate enrollment windows and assessments
                                for School of Law students.
                               
Oct. 29    Registrar    Wtr 17  Schedule of Classes available (Saturday of 5th
                                week, previous quarter, each term).
                                
Oct. 29    Registrar    Wtr 17  Start daily course data download to OIT
                        SS  17  (Saturday of 5th week, previous quarter,
                                each term).