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 Friday, August 18, 2017

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Registrar's Office Processing Calendar - June, 2017

Week of May 29 - Jun. 4

May 16 &   Students     Sum 17  Late fee payment subject to $50 late
thereafter                      payment charge, School of Medicine; 
                                deadline was May 15.
 
May 29     ----------   Spg 17  Memorial Day Holiday; campus offices
                                closed.

May 29     Registrar    Fal 17  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous term through Monday of
                                4th week current term, each term).

Jun. 1     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).

Jun. 2     ----------   Spg 17  End of ninth week of instruction.

Jun. 2     ----------   Sum 17  End of second week of instruction.

Jun. 3 &   Students     Sum 17  Late enrollment subject to $50 late
thereafter                      enrollment charge, School of Medicine
                                students; deadline was June 2.


Week of Jun.5 - 11

May 16 &   Students     Sum 17  Late fee payment subject to $50 late
thereafter                      payment charge, School of Medicine   
                                students; deadline was May 15.

Jun. 3 &   Students     Sum 17  Late enrollment subject to $50 late
thereafter                      enrollment charge, School of Medicine
                                students; deadline was June 2.

Jun. 5     Registrar    Fal 17  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous term 
                                through Monday of 4th week current term,  
                                each term).
    
Jun. 7     Grad Div     Fal 17  Generate enrollment windows for new graduate 
                                students. Fees will be assessed in July.

Jun. 8     Instructors  SS 17   Deadline for School of Law grade submission, 
                                12:00 noon. 

Jun. 8     Law          SS 17   Deadline for WebGrades submission, 5 p.m.

Jun. 8     Law          SS 17   Deadline to submit Bar list to Registrar for 
                                transcript production, 5 p.m.

Jun. 8     Law          SS 17   Deadline to submit degree certification list 
                                to Registrar, 5 p.m.

Jun. 8     Registrar    SS 17   Final grade update for Law

Jun. 8     Students     SS 17   View Law grades in StudentAccess after 8 p.m.
   
Jun. 8     Students     Fal 17  WebReg 48 hour limit no longer enforced
                                for Fal 16 enrollment (next business day
                                after last enrollment window for 
                                continuing students).

Jun. 8     OIT          Fal 17  @uci.edu campus emails generated for new Fall
                                graduate students (after enrollment windows  
                                are generated).

Jun. 9     Registrar    SS 17   Post Law degrees to transcripts.

Jun. 9     Students     Spg 17  Last day to withdraw from a course; W
                                grade assigned; both $3 service charge 
                                and deans' approval required (5 p.m., 
                                Friday of 10th week, each term).

Jun. 9     Students     Spg 17  Last day to withdraw from the term. 
                                Readmission to the University required
                                for future term (5 p.m., Friday of 
                                10th week, each term).

Jun. 9     ----------   Spg 17  End of tenth week of instruction
                                (instruction ends).

Jun. 9     Instructors  Spg 17  WebGrades available for submission,
                                beginning at 5 p.m. (Friday of 10th
                                week, each term).

Jun. 9     Students     Sum 17  Absolute deadline for School of Medicine
                                students to pay fees and enroll late 
                                (4 p.m., Friday of 3rd week, each term).

Jun. 9     Registrar    Sum 17  Third week census date for School of 
                                Medicine, Summer Quarter. 

Jun. 9     Registrar    Sum 17  Generate enrollment windows and fee 
                                assessments for School of Medicine  
                                Prime-LC students.

*****      *****

Jun. 9-10  Registrar    Spg 17  Delete Spg 17 fee assessments for
                                students that have not paid.

Jun. 9-10  Registrar    Spg 17  Delete Spg 17 fee assessments for
                                Medical students that have not paid.

Jun. 9-10  Registrar    Spg 17  Update students' records, produce
                                updated reports.

Jun. 10-15 ----------   Spg 17  Final examinations.



Week of Jun. 12 - 18

May 16 &   Students     Sum 17  Late fee payment subject to $50 late
thereafter                      payment charge, School of Medicine; 
                                deadline was May 15.

Jun. 3 &   Students     Sum 17  Late enrollment subject to $50 late
thereafter                      enrollment charge, School of Medicine
                                students; deadline was June 2.

Jun. 10-15 ----------   Spg 17  Final examinations.

Jun. 12    Registrar    SS 17   Bar transcripts available to Law, 8 a.m. 
                                (no honor or award posting required)

Jun. 12    Students     SS 17   View Law grades with degrees in StudentAccess.

Jun. 12    Registrar    Spg 17  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general 
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                each term).

Jun. 12    Registrar    Spg 17  Class Enrollment Statistics available to deans
                                (Monday of 11th week, each term).

Jun. 12    Registrar    Spg 17  Final grade course reports due to School
                                of Medicine.

Jun. 12    Sch of Med   Sum 17  School of Medicine begins enrolling their
                                Prime-LC students.
             
Jun. 12    Registrar    Fal 17  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous term 
                                through Monday of 4th week current term, 
                                each term).

Jun. 12    Students     Fal 17  New transfer students begin enrolling in
                                classes via WebReg.                       

Jun. 12    Students     Fal 17  New graduate students begin enrolling in
                                classes via WebReg.  

Jun. 13    Registrar    SS 17   GPA file to Law programmer, 5 p.m.

Jun. 13    Registrar    Sum 17  Send verification data to the National Student
                                Clearinghouse by electronic transfer - School 
                                of Medicine (2 business days after Summer 
                                Quarter third week census date).

Jun. 15    Law          SS 17   Deadline to submit honors file to Registrar, 
                                5 p.m.

Jun. 15    Law          SS 17   Deadline to submit award files (course and 
                                Pro Bono) to Registrar, 5 p.m.

Jun. 15    Students     Sum 17  Last day for F/H/EMBA students to pay fees
                                online or to Cashier without $50 late 
                                payment charge (4 p.m.).

Jun. 16    Registrar    SS 17   Official transcripts with degrees, awards 
                                and honors available to students.

Jun. 16    ----------   Spg 17  Quarter ends.

Jun. 16-19 ----------   Spg 17  Commencement.


*****      *****


Jun. 18    Registrar    Fal 17  Begin sending fall data to Student Health 
                                Center for immunization self-reporting
                                (Sunday, after spring quarter ends).



Week of Jun. 19 - 25

Jun. 16 &   Students    Sum 17  Late fee payment subject to $50 late
thereafter                      payment charge, F/H/EMBA students;
                                deadline was June 15.

Jun. 19    Registrar    Fal 17  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous term 
                                through Monday of 4th week current term, 
                                each term).

Jun. 21    Deans        Spg 17  Enrollment Exception approvals and denials 
                                close at 5 p.m. (Wednesday of 12th week, 
                                each term).

Jun. 22    Instructors  Spg 17  Deadline for WebGrades submission, 5 p.m. 
                                (Thursday of 12th week, each term).

Jun. 23    Registrar    Spg 17  Final grade update (Friday of 12th week,
                                each term).

Jun. 23    Students     Spg 17  View grades in StudentAccess, 8 p.m. 

*****      *****

Jun. 23-24 Registrar    Spg 17  Process final grades and begin production 
                                of grade reports for deans.



Week of Jun. 26 - Jul. 2

Jun. 16 &  Students     Sum 17  Late fee payment subject to $50 late
thereafter                      payment charge, F/H/EMBA students;
                                deadline was June 15.

Jun. 26    Registrar    Spg 17  Class Enrollment Statistics available to
                                deans (Monday after FGU, each term).

Jun. 26    Registrar    Spg 17  Repeat List available to records section
                                (first business day after FGU).

Jun. 26    Registrar    Spg 17  Official transcripts and student copy
                                transcripts available to students
                                (first business day after FGU).

Jun. 26    Registrar    Spg 17  Official transcripts held for final
                                grades mailed (first business day
                                after FGU).

Jun. 26    ----------   Sum 17  Instruction begins, Summer Session I and
                                Summer Session 10WK.

Jun. 26    Registrar    Fal 17  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous term 
                                through Monday of 4th week current term, 
                                each term).

Jun. 30    Registrar    Spg 17  School/department copies of students'
                                transcripts available to deans.