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 Thursday, March 23, 2017

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Registrar's Office Processing Calendar - April, 2017

Week of Apr. 3 - Apr. 9

Mar. 16 &  Students     Spg 17  Late fee payment subject to $50 late payment   
thereafter                      charge; deadline was March 15.

Apr. 3     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).
                               
Apr. 3     Registrar    Wtr 17  Class Enrollment Statistics available to deans
                                (first business day after FGU, each term).

Apr. 3     Registrar    Wtr 17  Repeat List available to records section 
                                (first business day after FGU).

Apr. 3     Registrar    Wtr 17  Official transcripts and student copy 
                                transcripts available to students (first
                                business day after FGU).

Apr. 3     Registrar    Wtr 17  Official transcripts held for final grades
                                mailed (first business day after FGU).

Apr. 3     ----------   Spg 17  Instruction begins (Monday).

Apr. 3     Registrar    Spg 17  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current term, each
                                term).

Apr. 3     Registrar    Spg 17  Send verification data to the National Student 
                                Clearinghouse by electronic transfer - general 
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                each term).

Apr. 3     Registrar    Spg 17  Class Enrollment Statistics and Study Lists 
                                available to deans.

Apr. 3     Registrar    Spg 17  Request race/ethnic data for new students from
                                OARS, Graduate Admissions, and the Medical
                                School for 3rd week reporting (first day of
                                instruction, each term).

Apr. 3     Registrar    Sum 17  Generate enrollment windows and fee 
                                assessments for continuing School of Medicine 
                                students.

Apr. 3     Registrar    Fal 17  Make SOC comments available to departments.


Apr. 3-21 Deans         Fal 17  Review SOC comments.


Apr. 3-21 Deans         Fal 17  Proof SOC and request GACs by entering @ in 
                                the Building and Room fields in ESOC. Email 
                                prisciln@uci.edu to request room swaps/trades.

Apr. 7     ----------   SS 17   End of thirteenth week of semester-School of Law.

Apr. 7     Registrar    Wtr 17  School/department copies of students'
                                transcripts available to deans.

Apr. 7     ----------   Spg 17  End of first week of instruction.

Apr. 7     Registrar    FS  17  Generate enrollment windows for continuing 
                                School of Law students.
                                           
*****      *****

Apr. 7-8   Registrar    Spg 17  Update students' records and produce updated 
                                reports.



Week of Apr. 10 - 16

Mar. 16 &  Students     Spg 17  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was March 15.

Apr. 10    Registrar    Spg 17  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current term, each 
                                term).

Apr. 10    Registrar    Spg 17  Send verification data to the National Student 
                                Clearinghouse by electronic transfer - general 
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                each term).

Apr. 10    Registrar    Spg 17  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (Monday of 2nd week, 
                                each term).

Apr. 13    Registrar    Spg 17  Interface undergraduate and graduate 
                                admissions systems (5 p.m., Thursday of 2nd 
                                week, each term).

Apr. 14    ----------   SS 17   End of fourteenth week of semester-School of Law.


Apr. 14    Students     Spg 17  Last day to add a class without dean's 
                                approval and without $3 service charge 
                                (5 p.m., Friday of 2nd week, each term).

Apr. 14    Students     Spg 17  Last day to drop a class without dean's 
                                approval and without $3 servicve charge 
                                (5 p.m., Friday of 2nd week, each term).

Apr. 14    Students     Spg 17  Last day to change grading option or 
                                variable units without dean's approval and
                                without $3 service charge (5 p.m., Friday 
                                of 2nd week, each term). 

Apr. 14    ---------    Spg 17  Waitlists deactivated at 5 p.m. (Friday of 2nd 
                                week, each term).

Apr. 14    Deans        Spg 17  Deadline to modify ESOC "Instr Req'd Enrll
                                Exception" (5 p.m., Friday of 2nd week, each
                                term).

Apr. 14    ----------   Spg 17  End of second week of instruction.

*****      *****

Apr. 14-15 Registrar    Spg 17  Update students' records and produce updated  
                                reports.
     
Apr. 15 &  Students     Spg 17  Late enrollment subject to $50 late enrollment
thereafter                      charge; deadline was April 14.

Apr. 15    ----------   Spg 17  Celebrate UCI and Wayzgoose.



Week of Apr. 17 - 23

Mar. 16 &  Students     Spg 17  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was March 15.

Apr. 15 &  Students     Spg 17  Late enrollment subject to $50 late enrollment
thereafter                      charge; deadline was April 14.

Apr. 17    Registrar    Spg 17  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current term, each 
                                term).

Apr. 17    Registrar    Spg 17  Class Enrollment Statistics and Graduate Study 
                                Lists available to deans (Monday of 3rd week, 
                                each term).

Apr. 17    SBS          Sum 17  Apply graduate/financial aid to School of 
                                Medicine student ZOT accounts.

Apr. 19    Students     Spg 17  Last day for graduate students to submit part-
                                time status petition to Grad Div (Wednesday of 
                                3rd week, each term).

Apr. 19    Sch of Med   Sum 17  School of Medicine begins enrolling their
                                students.

Apr. 21    ---------    SS 17   Instruction ends - School of Law

Apr. 21    ----------   SS 17   End of fifteenth week of semester-School of Law.

Apr. 21    Students     Spg 17  Last day for undergraduate students to submit
                                part-time status petition to Registrar (Friday 
                                of 3rd week, each term).

Apr. 21    Students     Spg 17  Final deadline for paying fees and enrolling
                                late. Loss of student status if fees not paid 
                                and/or enrolled in zero units. (5 p.m., Friday 
                                of 3rd week, each term).

Apr. 21    ----------   Spg 17  Cut-off for official statistical reports 
                                (Friday of 3rd week, each term).

Apr. 21    ----------   Spg 17  End of third week of instruction.

Apr. 21    PMSB         Sum 17  List of F/H/EMBA students to be assessed fees
                                for Summer Session due to Registrar
                                (Friday of 3rd week, Spring term).

Apr. 21    Deans        Fal 17  Print copy of SOC and indicate linkage for
                                enrollment purposes.  Submit to Registrar 
                                proofing copy of SOC with final comments
                                and linkage indicated by 5 p.m. (Friday of
                                3rd week, previous term, each term.)

Apr. 21    Deans        Fal 17  Deadline to update B and X restricted classes
                                in ESOC (5 pm, Friday of 3rd week, previous 
                                term, each term).

Apr. 21 -  Deans        Fal 17  ESOC not available from 5 p.m. Apr. 21-May 7
May 7                           for most updates while schedule is being
                                prepared for enrollment. No Fall room requests 
                                accepted during this time.


Apr. 21    Registrar    Spg 17  CSS file, Third Week File, due to OIR  
                                (Friday of 3rd week, each term).

*****      *****

Apr. 21-22 Registrar    Spg 17  Delete Spring 17 fee assessments for students
                                that have not paid or cancel/withdraw if fees 
                                paid and enrolled in zero units.

Apr. 21-22 Registrar    Spg 17  Update students' records and produce updated 
                                reports.

Apr. 21-22 Registrar    Fal 17  Update WebReg to announce date to view F17
                                enrollment windows. "View Fall 2017 enrollment 
                                window on May 15, 2017."



Week Apr. 24 - 30

Apr. 24    Registrar    SS 17   Send verification data to the National Student 
                                Clearinghouse by electronic transfer - School 
                                of Law. (1st business day following 15th week 
                                of instruction.)

Apr. 24    Registrar    Spg 17  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current term, each 
                                term).

Apr. 24    Registrar    Spg 17  Send verification data to the National Student 
                                Clearinghouse by electronic transfer - general 
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                each term).

Apr. 24    Registrar    Spg 17  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (Monday of 4th week, 
                                each term).

Apr. 24    Registrar    Spg 17  Generate and assign rooms to final exams 
                                (Monday of 4th week, each term).

Apr. 24-   Registrar    Fal 17  Prepare SOC for enrollment and publishing;
May 5                           link classes, establish waitlists.

Apr. 28    ----------   Spg 17  End of fourth week of instruction.