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Registrar's Office Processing Calendar - April, 2016

Week of Mar. 28 - Apr. 3

Mar. 16 &  Students     Spg 16  Late fee payment subject to $50 late payment   
thereafter                      charge; deadline was March 15.
                                
Mar. 28    Registrar    Wtr 16  Class Enrollment Statistics available to deans
                                (first business day after FGU, each term).

Mar. 28    Registrar    Wtr 16  Repeat List available to records section 
                                (first business day after FGU).

Mar. 28    Registrar    Wtr 16  Official transcripts and student copy 
                                transcripts available to students (first
                                business day after FGU).

Mar. 28    Registrar    Wtr 16  Official transcripts held for final grades
                                mailed (first business day after FGU).

Mar. 28    ----------   Spg 16  Instruction begins (Monday).

Mar. 28    Registrar    Spg 16  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current term, each
                                term).

Mar. 28    Registrar    Spg 16  Send verification data to the National Student 
                                Clearinghouse by electronic transfer - general 
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                each term).

Mar. 28    Registrar    Spg 16  Class Enrollment Statistics and Study Lists 
                                available to deans.

Mar. 28    Registrar    Spg 16  Request race/ethnic data for new students from
                                OARS, Graduate Admissions, and the Medical
                                School for 3rd week reporting (first day of
                                instruction, each term).

Mar. 28    Registrar    Fal 16  Make SOC comments available to departments.


Mar. 28-   Deans        Fal 16  Review SOC comments.
Apr. 15

Mar. 28-   Deans        Fal 16  Proof SOC and request GACs by entering @ in 
Apr. 15                         the Building and Room fields in ESOC. Email 
                                prisciln@uci.edu to request room swaps/trades.

Apr. 1     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).

Apr. 1     ----------   SS 16   End of thirteenth week of semester-School of Law.

Apr. 1     Registrar    Wtr 16  School/department copies of students'
                                transcripts available to deans.

Apr. 1     ----------   Spg 16  End of first week of instruction.

Apr. 3?     Registrar    FS  16  Generate enrollment windows for continuing 
                                School of Law students.
                                            
*****      *****

Apr. 1-2   Registrar    Spg 16  Update students' records and produce updated 
                                reports.

Apr. 1-2   Registrar    Sum 16  Generate enrollment windows and fee 
                                assessments for continuing School of Medicine 
                                students.



Week of Apr. 4 - 10

Mar. 16 &  Students     Spg 16  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was March 15.

Apr. 4     Registrar    Spg 16  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current term, each 
                                term).

Apr. 4     Registrar    Spg 16  Send verification data to the National Student 
                                Clearinghouse by electronic transfer - general 
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                each term).

Apr. 4     Registrar    Spg 16  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (Monday of 2nd week, 
                                each term).

Apr. 4     Sch of Med   Sum 16  School of Medicine begins enrolling their
                                students.

Apr. 7     Registrar    Spg 16  Interface undergraduate and graduate 
                                admissions systems (5 p.m., Thursday of 2nd 
                                week, each term).

Apr. 8     ----------   SS 16   End of fourteenth week of semester-School of Law.


Apr. 8     Students     Spg 16  Last day to add a class without dean's 
                                approval and without $3 service charge 
                                (5 p.m., Friday of 2nd week, each term).

Apr. 8     Students     Spg 16  Last day to drop a class without dean's 
                                approval and without $3 servicve charge 
                                (5 p.m., Friday of 2nd week, each term).

Apr. 8     Students     Spg 16  Last day to change grading option or 
                                variable units without dean's approval and
                                without $3 service charge (5 p.m., Friday 
                                of 2nd week, each term). 

Apr. 8     ---------    Spg 16  Waitlists deactivated at 5 p.m. (Friday of 2nd 
                                week, each term).

Apr. 8     Deans        Spg 16  Deadline to modify ESOC "Instr Req'd Enrll
                                Exception" (5 p.m., Friday of 2nd week, each
                                term).

Apr. 8     ----------   Spg 16  End of second week of instruction.

*****      *****

Apr. 8-9   Registrar    Spg 16  Update students' records and produce updated  
                                reports.
     
Apr. 9 &  Students      Spg 16  Late enrollment subject to $50 late enrollment
thereafter                      charge; deadline was April 8.

Apr. 9     ----------   Spg 16  Celebrate UCI and Wayzgoose.



Week of Apr. 11 - 17

Mar. 16 &  Students     Spg 16  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was March 15.

Apr. 9 &   Students     Spg 16  Late enrollment subject to $50 late enrollment
thereafter                      charge; deadline was April 8.

Apr. 11    Registrar    Spg 16  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current term, each 
                                term).

Apr. 11    Registrar    Spg 16  Class Enrollment Statistics and Graduate Study 
                                Lists available to deans (Monday of 3rd week, 
                                each term).

Apr. 13    Students     Spg 16  Last day for graduate students to submit part-
                                time status petition to Grad Div (Wednesday of 
                                3rd week, each term).

Apr. 15    ----------   SS 16   End of fifteenth week of semester-School of Law.

Apr. 15    Students     Spg 16  Last day for undergraduate students to submit
                                part-time status petition to Registrar (Friday 
                                of 3rd week, each term).

Apr. 15    Students     Spg 16  Final deadline for paying fees and enrolling
                                late. Loss of student status if fees not paid 
                                and/or enrolled in zero units. (5 p.m., Friday 
                                of 3rd week, each term).

Apr. 15    ----------   Spg 16  Cut-off for official statistical reports 
                                (Friday of 3rd week, each term).

Apr. 15    ----------   Spg 16  End of third week of instruction.

Apr. 15    SBS          Sum 16  Apply graduate/financial aid to School of 
                                Medicine student ZOT accounts.

Apr. 15    Deans        Fal 16  Print copy of SOC and indicate linkage for
                                enrollment purposes.  Submit to Registrar 
                                proofing copy of SOC with final comments
                                and linkage indicated by 5 p.m. (Friday of
                                3rd week, previous term, each term.)

Apr. 15    Deans        Fal 16  Deadline to update B and X restricted classes
                                in ESOC (5 pm, Friday of 3rd week, previous 
                                term, each term).

Apr. 15-   Deans        Fal 16  ESOC not available from 5 p.m. Apr. 15-May 1
May 1                           for most updates while schedule is being
                                prepared for enrollment. No Fall room requests 
                                accepted during this time.

*****      *****

Apr. 15    Registrar    Spg 16  CSS file, Third Week File, due to OIR  
                                (Friday of 3rd week, each term).

Apr. 15-16 Registrar    Spg 16  Delete Spring 16 fee assessments for students
                                that have not paid or cancel/withdraw if fees 
                                paid and enrolled in zero units.

Apr. 15-16 Registrar    Spg 16  Update students' records and produce updated 
                                reports.

Apr. 15-16 Registrar    Fal 16  Update WebReg to announce date to view F16
                                enrollment windows. "View Fall 2016 enrollment 
                                window on May 9, 2016."

Apr. 16    ----------   Spg 16  Celebrate UCI and Wayzgoose.




Week Apr. 18 - 24

Apr. 18    Registrar    SS 16   Send verification data to the National Student 
                                Clearinghouse by electronic transfer - School 
                                of Law. (1st business day following 15th week 
                                of instruction.)

Apr. 18    Registrar    Spg 16  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current term, each 
                                term).

Apr. 18    Registrar    Spg 16  Send verification data to the National Student 
                                Clearinghouse by electronic transfer - general 
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                each term).

Apr. 18    Registrar    Spg 16  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (Monday of 4th week, 
                                each term).

Apr. 18    Registrar    Spg 16  Generate and assign rooms to final exams 
                                (Monday of 4th week, each term).

Apr. 18-29 Registrar    Fal 16  Prepare SOC for enrollment and publishing;
                                link classes, establish waitlists.

Apr. 20    ---------    SS 16   Instruction ends - School of Law

Apr. 22    ----------   Spg 16  End of fourth week of instruction.

Apr. 22    PMSB         Sum 16  List of F/H/EMBA students to be assessed fees
                                for Summer Session due to Registrar
                                (Friday of 4th week, Spring term).


 

Week of April 25 - May 1

Apr. 26-   ----------   SS 16   Final examinations - School of Law.
May 6

Apr. 27    Spec Prog    Fal 16  Deadline to identify continuing Special     
                                Program students to Registrar for      
                                enrollment priority (Wednesday of 5th 
                                week, each term).

Apr. 28    Deans        Fal 16  Deadline to place student record holds
                                affecting future registration
                                (Thursday of 5th week, each term).

Apr. 29    Deans        Wtr 16  Degree award certifications due to
                                Registrar (six weeks after quarter
                                ends).

Apr. 29    Registrar    Wtr 16  CSS & CED files, End of Quarter File, due 
                                to UCOP.(Friday of 5th week, subsequent 
                                quarter, each term). 

Apr. 29    Deans/       Spg 16  All change of program petitions and
           Students             all other changes in academic records
                                due to Registrar (Friday of 5th week,
                                each term).

Apr. 29    ----------   Spg 16  End of fifth week of instruction.

Apr. 29    Registrar    Fal 16  Last day for Registrar to: prepare SOC
                                for enrollment and publishing;
                                link classes; establish waitlists.
                                (Friday of 5th week, previous term,
                                each term.)

Apr. 29    Deans        Fal 16  Deadline to submit prerequisites to
                                Registrar for CAP - Comprehensive
                                Active Prerequisite Checking
                                (5 p.m., Friday of 5th week,
                                previous term, each term).

*****      *****

Apr. 29-30 Registrar    Spg 16  Update students' records and produce
                                updated reports.

Apr. 29-30 Registrar    Spg 16  Delete Spg 16 fee assessments for visitors 
                                that have not paid.

Apr. 29-30 Registrar    Sum 16  Generate fee assessments for continuing
                                F/H/EMBA student (enrollment windows not 
                                needed).
                                
Apr. 29-30 Registrar    Fal 16  Generate enrollment windows for continuing
                                undergraduate and graduate students.
                                Fees with be assessed in July.

Apr. 30    Registrar    Sum 16  Start daily course data download to 
                        Fal 16  OIT (Saturday of 5th week, previous 
                                term, each term).

Apr. 30    Registrar    Fal 16  Schedule of Classes available (Saturday,
                                of 5th week, previous term, each term).