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Registrar's Office Processing Calendar - May, 2016

Week of May 2 - 8

Apr. 26-   ----------   SS 16   Final examinations - School of Law.
May 6

May 2      Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).

May 2      Registrar    Wtr 16  Winter Latin Honors eligibility list available  
                                to deans for diplomas (first business day after 
                                degree award certification deadline).

May 2      Registrar    Spg 16  Spring Latin Honors eligibility list available 
                                to deans for commencement list (first business 
                                day after winter degree award certification 
                                deadline, spring term annually).

May 2      Registrar    Fal 16  Make ESOC available again (Monday of 6th week, 
                                previous term, each term.)

May 2      Registrar    Fal 16  Authorization codes available in WebRosters
                                (Monday of 6th week, previous term, each
                                term.)
                                                     
May 5      OARS         Fal 16  Generate enrollment windows for new 
                                undergraduate students-Freshman and transfers 
                                (Thursday of 6th week, Spring quarter). Fees 
                                will be assessed in July.

May 6      ---------    SS 16   Semester ends - School of Law.

May 6      Registrar    Spg 16  CSS & CED files, Third Week File, due to UCOP
                                (Friday of 6th week, each term).

May 6      Deans        Spg 16  Deadline to edit/update electronic graduation
                                applications.  Updated commencement list due 
                                to Registrar. (5 p.m., Friday of 6th week, 
                                spring quarter, annually.)

May 6      Students     Spg 16  Last day to drop a course without receiving
                                a W grade; both $3 service charge and deans'
                                approval required (5 p.m., Friday of 6th
                                week, each term).

May 6      Students     Spg 16  Last day to change the grading or variable 
                                units of a course; both $3 service charge 
                                and dean's approval required (5 p.m.
                                Friday of 6th week, each term).

May 6      Students     Spg 16  LARC registration ends at 5 p.m. (Friday of
                                6th week, each term).

May 6      ----------   Spg 16  End of the sixth week of instruction.

*****      *****

May 6-7    Registrar    Spg 16  Update students' records and produce  
                                updated reports. 

May 7      ----------   SS 16   Commencement - School of Law.

May 7      Registrar    Sum 16  Start daily student data download to OIT 
                        Fal 16  (Saturday of 6th week, previous term, 
                                each term).



Week of May 9 - 15

May 9      Registrar    SS 16   Send verification data to the National Student 
                                Clearinghouse by electronic transfer - School 
                                of Law (first business day after semester 
                                ends).

May 9      Registrar    Spg 16  Send verification data to the National
                                Student Clearinghouse by electronic transfer -
                                general campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                each term).
                               
May 9      Registrar    Spg 16  Class Enrollment Statistics and Graduate  
                                Study Lists available to deans (Monday of 
                                7th week, each term).

May 9      Students     Fal 16  Continuing students access WebReg to
                                check time and date of enrollment windows 
                                (Monday of 7th week, each term).

May 9      ----------   Fal 16  F/H/EMBA and EAP begin enrolling their
                                students (Monday of 7th week, each term).

May 11     Registrar    Sum 15- List of degree candidates, including
                        Spg 16  summer through spring latin honors,
                                for publication in the Commencement
                                Program due to Editor (Wednesday of
                                7th week, spring quarter, annually).

May 12     Deans        Fal 16  Deadline to modify ESOC for WebReg 
                                enrollment (12 noon, Thursday of
                                7th week, previous term, each term).

May 13     ----------   Spg 16  End of seventh week of instruction.
                                                       
May 13     Registrar    Fal 16  Registrar reviews SOC for enrollment
                                (Friday of 7th week, previous term,
                                each term).
                        
*****      *****

May 13     Registrar    Fal 16  Produce SOC Archive by Term,
                                a snapshot copy of SOC (html)
                                for WebReg enrollment (5 p.m.,
                                Friday of 7th week, previous
                                quarter, each term).



Week of May 16 - 22


May 16     Students     Sum 16  Last day for School of Medicine students 
                                to pay fees online or to Cashier without
                                $50 late payment charge (4 p.m.).

May 16     Registrar    Sum 16  Update enrollment for School of Medicine.

May 17 &   Students     Sum 16  Late fee payment subject to $50 late
thereafter                      payment charge, School of Medicine;
                                deadline was May 16.

May 16     Registrar    Sum 16  Updated Short Form Study List due to
                                School of Medicine.

May 16     Students     Fal 16  Continuing students begin enrolling in
                                classes via WebReg (Monday of 8th week,
                                each term).

May 16     Students     Fal 16  Undergraduates: 18-unit enrollment limit
                                until noon, Sept 1.

May 20     ----------   Spg 16  End of eighth week of instruction.



Week of May 23 - 29

May 17 &   Students     Sum 16  Late fee payment subject to $50 late
thereafter                      payment charge, School of Medicine; 
                                deadline was May 16.
 
May 23     ----------   Sum 16  Quarter begins, School of Medicine.

May 23     ----------   Sum 16  Instruction begins for summer quarter,
                                School of Medicine.

May 23     Registrar    Fal 16  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous term through Monday of
                                4th week current term, each term).

May 27     ----------   Spg 16  End of ninth week of instruction.



           Week of May 30 - Jun. 5 located in the month of June 2016.