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 Friday, November 24, 2017

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Registrar's Office Processing Calendar - January, 2018

Week of Jan. 1 - 7

  
Dec. 16 &  Students     Wtr 18  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was December 15.

Dec. 23-   ----------   Wtr 18  Winter Administrative Recess;
Jan. 2                          campus offices closed.

Jan. 1     Registrar    Wtr 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Jan. 1     ----------   Wtr 18  One week before instruction begin.

Jan. 3     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).

Jan. 3     ----------   SS 18   Semester begins-School of Law.

Jan. 3     ----------   SS 18   Instruction begins-School of Law.

Jan. 3     ----------   Wtr 18  Quarter begins.

Jan. 3     Students     Wtr 18  LARC registration for priority students begins
                                12:01 a.m. using WebReg (Wednesday, prior to 
                                instruction begins, each term). 

Jan. 4     Registrar    SS 18   Send verification data to the National Student 
                                Clearinghouse by electronic transfer - School 
                                of Law. (1 business day after semester begins,
                                each term.)
   
Jan. 5     Registrar    Fal 17  School/department copies of students'
                                transcripts available to deans.
                               
Jan. 6     Students     Wtr 18  LARC registration opens to all students at
                                12:01 a.m. using WebReg (Saturday after LARC
                                priority registration begins, each term).
                                   


Week of Jan. 8 - 14

Dec. 16 &  Students     Wtr 18  Late fee payment subject to $50 late  
thereafter                      payment charge; deadline was December 15. 

Jan. 8     ----------   Wtr 18  Instruction begins (Monday).

Jan. 8     Registrar    Wtr 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter,
                                each term).

Jan. 8     Registrar    Wtr 18  Send verification data to the National Student 
                                Clearinghouse by electronic transfer - general 
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                each term).

Jan. 8     Registrar    Wtr 18  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (1st day of
                                instruction, each term).

Jan. 8     Registrar    Wtr 18  Request race/ethnic data for new students from
                                OARS, Graduate Admissions, and the Medical
                                School for 3rd week reporting (first day of
                                instruction, each term).

Jan. 8     Registrar    Spg 18  Make SOC comments available to departments.

Jan. 8-26  Deans        Spg 18  Review SOC comments.
                                
Jan. 8-26  Deans        Spg 18  Proof SOC and request GACs by entering @ in
                                the Building and Room fields on eSOC. Email
                                prisciln@uci.edu to request room swaps/trades.

Jan. 12    ----------   SS 18   End of first week of semester-School of Law.

Jan. 12    ----------   Wtr 18  End of first week of instruction.

Jan. 12    Deans        Fal 18  Deadline to notify Registrar which quarter
                                to build F18 - either F17 or S18 may be 
                                selected.

*****      *****

Jan. 12-13 Registrar    Wtr 18  Update students' records and produce updated
                                reports.



Week of Jan. 15 - 21

Dec. 16 &  Students     Wtr 18  Late fee payment subject to $50 late payment 
thereafter                      charge; deadline was December 15. 

Jan. 15    ----------   Wtr 18  Martin Luther King, Jr. Holiday; campus 
                                offices closed.

Jan. 15    Registrar    Wtr 18  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, each term)

Jan. 15    Registrar    Wtr 18  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (Monday of 2nd week,
                                each term).

Jan. 15-   Registrar    Fal 18  Build F18 SOC from F17 or S18.
Feb. 2

Jan. 16?   Instructors  FS 17   Deadline for School of Law grade submission, 
                                12:00 noon.

Jan. 16    Registrar    SS 18   Send verification data to the National Student 
                                Clearinghouse by electronic transfer - School 
                                of Law. (1 business day after 1st full week of
                                instruction, each term.)

Jan. 16    Registrar    Wtr 18  Send verification data to the National Student 
                                Clearinghouse by electronic transfer - general 
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                each term).

Jan. 18    Law          FS 17   Deadline for WebGrades submission, 5 p.m.
                               
Jan. 18    Law          FS 17   Deadline to submit award files (course and 
                                Pro Bono) to Registrar, 5 p.m.

Jan. 18    Law          FS 17   Deadline to submit degree certification list 
                                to Registrar, 5 p.m.

Jan. 18    Registrar    FS 17   Final grade update for Law.

Jan. 18    Registrar    FS 17   Post Law degrees to transcripts.

Jan. 18    Law          FS 17   Deadline to submit Bar list to Registrar for 
                                transcript production, 5 p.m.

Jan. 18    Students     FS 17   View Law grades with degrees & awards in 
                                StudentAccess, 8 p.m.

Jan. 18    Registrar    Wtr 18  Interface undergraduate and graduate
                                admissions systems (5 p.m., Thursday
                                of 2nd week, each term).

Jan. 19    Registrar    FS 17   Post Law awards (course and Pro Bono) to 
                                transcripts.

Jan. 19    ----------   SS 18   End of second week of semester-School of Law.

Jan. 19    Students     Wtr 18  Last day to add a class without dean's 
                                approval and without $3 service charge 
                                (5 p.m., Friday of 2nd week, each term).

Jan. 19    Students     Wtr 18  Last day to drop a class without dean's 
                                approval and without $3 servicve charge 
                                (5 p.m., Friday of 2nd week, each term).

Jan. 19    Students     Wtr 18  Last day to change grading option or 
                                variable units without dean's approval and
                                without $3 service charge (5 p.m., Friday 
                                of 2nd week, each term). 

Jan. 19    Deans        Wtr 18  Deadline to modify eSOC "Instr Req'd Enrll
                                Exception" (5 p.m., Friday of 2nd week,
                                each term).

Jan. 19    ---------    Wtr 18  Waitlists deactivated at 5 p.m.
                                (Friday of 2nd week, each term).

Jan. 19    ----------   Wtr 18  End of second week of instruction.

*****      *****

Jan. 19-20 Registrar    Wtr 18  Update students' records and produce 
                                updated reports.

Jan. 20 &  Students     Wtr 18  Late enrollment subject to $50 late
thereafter                      enrollment charge; deadline was 
                                January 19.



Week of Jan. 22 - 28


Jan. 20 &  Students     Wtr 18  Late enrollment subject to $50 late
thereafter                      enrollment charge; deadline was 
                                January 19.

Jan. 22    Registrar    FS 17   Official transcripts with degrees and awards 
                                available to students.

Jan. 22    Registrar    Wtr 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Jan. 22    Registrar    Wtr 18  Class Enrollment Statistics and Graduate
                                Study Lists available to deans (Monday of
                                3rd week, each term; or next business day).

Jan. 24    Registrar    FS 17   Bar transcripts available to Law, 12:00 noon. 
                                (no honors posting required)

Jan. 24    Students     Wtr 18  Last day for graduate students to submit
                                part-time status petition to Grad Div
                                (Wednesday of 3rd week, each term).

Jan. 26    ----------   SS 18   End of third week of semester-School of Law.

Jan. 26    Registrar    Wtr 18  CSS file, Third Week File, due to OIR
                                (Friday of 3rd week, each term).

Jan. 26    Students     Wtr 18  Last day for undergraduate students to submit
                                part-time status petition to Registrar 
                                (Friday of 3rd week, each term). 

Jan. 26    Students     Wtr 18  Final deadline for paying fees and enrolling
                                late. Loss of student status if fees not paid
                                and/or enrolled in zero units. (4 p.m., Friday
                                of 3rd week, each term).

Jan. 26    ----------   Wtr 18  Cut-off for official statistical reports
                                (Friday of 3rd week, each term).

Jan. 26    ----------   Wtr 18  End of third week of instruction.

Jan. 26    Deans        Spg 18  Print copy of SOC and indicate linkage
                                for enrollment purposes. Submit to Registrar 
                                proofing copy of SOC with final comments
                                and linkage indicated by 5 p.m. (Friday of 
                                3rd week, previous quarter, each term.)

Jan. 26    Deans        Spg 18  Deadline to update B and X restricted 
                                classes in eSOC (5 p.m., Friday of 3rd
                                week, previous quarter, each term).  
                             
*****      *****

Jan. 26-27 Registrar    Wtr 18  Delete Wtr 18 fee assessment for students
                                that have not paid or cancel/withdraw if
                                fees paid and enrolled in zero units.

Jan. 26-27 Registrar    Wtr 18  Update students' records and produce
                                updated reports.

Jan. 26-27 Registrar    Spg 18  Update WebReg to announce date to view S18
                                enrollment windows. "View Spring 2018
                                enrollment windows on February 19, 2018."

          


 Week of Jan. 29 - Feb. 4 located in the month of February 2018