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UC Irvine Aldrich Park

Notary Service

As a service to UCI students and alumni, the Registrar's Office offers a notary service for official university documents produced by or distributed by the University Registrar.

You may elect to use your own notary. Details on this option are provided below.

What We Will Notarize

  • Diplomas
  • Official Transcripts
  • Verifications

Only an official academic transcript or verification is eligible for notarization; photocopies or other reproductions are unacceptable.

A copy of your diploma can be notarized, provided that your original diploma is presented at the time the copy is notarized.

How Notarization works with Registrar Services

When you present your original diploma or have the Registrar's Office issue you an official transcript or verification, the University Registrar will produce and sign a letter attesting to the authenticity of your document. A notary will witness and verify the signing of the attestation by the University Registrar.

What you will leave with upon notarization:

Diplomas Transcripts Verifications
1. Your original diploma brought
    by you to the Registrar's Office.
1. Your official transcript. 1. Your official verification.
    The attestation is included on your
    verification letter.
2. A photocopy of your diploma. 2. Attestation signed by the
    University Registrar.
2. Written and stamped
    acknowledgement
    from the notary.
3. Attestation signed by the
    University Registrar.
3. Written and stamped
    acknowledgement
    from the notary.
 
4. Written and stamped
    acknowledgement
    from the notary.
 

How To Obtain a Notarization

An appointment is required when notarizing a document in person. You may schedule an appointment by contacting Heidi Weik at (949)-824-6121.

If requesting notarization by mail, indicate this when making your transcript, verification, or diploma request. Be sure to include the required notarization fee(s) in addition to all fees associated with your transcript, verification, or diploma request.

Both the attestation signed by the University Registrar and the acknowledgement from the notary will be attached to your document prior to sending.

Fees for Notary Services

Notarizing your document requires a $10 notarization fee. Additional documents can be notarized for $5 each if they are being notarized during the same in-person appointment, or are included in a single request by mail. This discount applies when notarizing identical documents or different documents.

The notarization fee is added to the standard costs for Registrar Services. Below are examples of fees when adding notarization services:

Item(s) to be Notarized Total Fees Fee Breakdown
1 photocopy of your diploma $27 $17 attestation fee
$10 notarization fee
2 photocopies of your single diploma (different destinations) $32 $17 attestation fee
$10 notarization fee (1st diploma)
$5 notarization fee (2nd diploma)
1 photocopy of both your UCI undergraduate diploma and UCI graduate diploma $27 $17 attestation fee
$10 notarization fee
1 photocopy each of two UCI diplomas from two different schools (double majors in different schools) $27 $17 attestation fee
$10 notarization fee
1 official transcript $27 $17 transcript fee
$10 notarization fee
2 official transcripts $49 $17 transcript fee (x2)
$10 notarization fee (1st transcript)
$5 notarization fee (2nd transcript)
3 official transcripts $71 $17 transcript fee (x3)
$10 notarization fee (1st transcript)
$5 notarization fee (2nd transcript)
$5 notarization fee (3rd transcript)
1 verification letter $27 $17 verification fee
$10 notarization fee (1st verification)
2 verification letters $53 $17 verification fee (x2)
$10 notarization fee (1st verification)
$5 notarization fee (2nd verification)

The examples above do not include fees for additional services such as expedited shipping.

An attestation fee applies to diploma notarizations as the attestation letter provides official verification of the authenticity of your unofficial photocopied diploma. Although an attestation letter from the Registrar is also provided when notarizing official transcripts and verifications, no additional charge is applied as official transcripts and verifications are already official University documents.

Fees may be paid in person at the Central Cashier or by mail along with the fees required for the document(s) you are requesting.

Checks should be made payable to: UC REGENTS.

Foreign Use of Notarized Documents

The Secretary of State of California provides apostilles or certifications for documents to be used outside the United States. After your documents are notarized at the Registrar's Office, students who still require an apostille or certification for a foreign country or institution should review the California Secretary of State website for instructions on obtaining an apostille or certification.

Use of Your Own Notary

You may bring your own notary to the Registar's Office to notarize your official transcript or diploma. An appointment is still required when using your own notary. You may schedule an appointment by calling Heidi Weik at (949)-824-6121.

By using your own notary, you are not subject to Registrar notarization fees, however you must still pay fees required for Registrar services, such as the fees for producing transcripts and verification letters. These fees are in addition to any fees your notary may charge you directly.