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UC Irvine Aldrich Park

Withdrawals

    If you wish to discontinue enrollment after paying tuition and fees:

    • You must file a withdrawal form before 5 p.m. on the last day of instruction.
    • Do not drop all of your courses. Your classes will be dropped for you automatically during the withdrawal process.
    • Do not stop payment on the check used to pay tuition and fees instead of filing the withdrawal form.

    Before you file for withdrawal


    1. Review the schedule of refunds.
    2. Understand how your withdrawal will be recorded on your transcript.
    3. If applicable, consult the following departments prior to submitting your withdrawal petition to ensure you understand the ramifications of withdrawing from UCI:
    4. Understand that you must apply for readmission if you would like to return to UC Irvine after withdrawing for one or more terms.

    Withdrawal Procedure


    In Person

    1. Pick up a withdrawal form from the Registrar's Office. This duplicate form is not available online.
    2. Fill out the STUDENT section of the form.
    3. Obtain the required signature(s) and submit your signed form following the guidelines below.

      Obtain the signature of: Submit your signed form to:
    Undergraduate Students Associate Dean of your Student Affairs Office The Registrar's Office
    Graduate Students Graduate Associate Dean's Office & Graduate Dean Graduate Division
    Medical Students Associate Dean of Student Affairs, School of Medicine School of Medicine
    Law Students Assistant Dean of Student Services School of Law

    1. A date-stamped copy of the approved form will be given or mailed to you. The amount of the refund is determined by the effective date of the withdrawal. This date is normally the date you initiate your withdrawal with your academic unit.
    2. Your form will be routed to Financial Aid and Accounting.
    3. If a refund is due and your account is set up for Electronic Fund Transfer (EFT), Accounting issues your refund electronically. Otherwise, your refund check is typically issued within 3-4 business days and mailed to your local address on record during the academic year, and permanent home address on record July through August.


    By Mail

    1. Contact the Registrar's Office in writing as soon as possible.
    2. The Registrar sends the request to the appropriate dean. If approved, the form is routed to Financial Aid and Accounting.
    3. A date-stamped copy of the approved form will be mailed to you.

    Allow at least five weeks for the withdrawal process if applying by mail.

    Refunds

    Refunds are based on schedules approved by the UC Regents which are published in the UCI General Catalogue.

    The Student Health Insurance Fee is refundable only when the withdrawal form is submitted prior to the first day of the term. Generally, this is prior to the first day of instruction. Refer to the Quarterly Academic Calendar for dates. Undergraduate and graduate students who withdraw beginning the first day of the applicable term and thereafter will remain covered under the Student Health Insurance Plan for the remainder of the term.

    Late service charges are nonrefundable.

    New Undergraduate Students and New Graduate Students
    Prior to and including the first day of instruction, fees are refunded in full, less the nonrefundable $100 Statement of Intent to Register deposit, and the Student Health Insurance Fee as indicated above. On the second day of instruction and after, the Schedule of Refunds is applied to the balance of registration fees paid. Refer to the Standard Refund Schedule below for refund percentages. New students receiving Federal Financial Aid follow a different refund schedule, as shown in the second schedule.

    Continuing Undergraduate and Continuing Graduate Students
    Prior to and including the first day of instruction, fees are refunded in full, less a $10 service charge and the Student Health Insurance Fees as indicated above. On the second day of instruction and after, the Schedule of Refunds is applied to the balance of registration fees paid. Refer to the Standard Refund Schedule below for refund percentages.

    Students Living in Campus Housing
    Contact the UCI Housing Office regarding your contract and possible refund.

    Schedule of Refunds

    Law Students: Visit the School of Law web site for the Withdrawal Refund Schedule.


    Standard Refund Schedule

    Part or the entire refund amount will be applied to any financial obligations you may owe to the University, such as financial aid, student loans, library fines, etc.

    See the section on Tuition and Fees Refunds in the UCI General Catalogue for more information.

    Calendar days Percentage refunded
    On or before first day of instruction 100%
    2–7 90%
    8–18 50%
    19–35 25%
    over 35 0%

    New Students Receiving Federal Financial Aid
    Calendar days Percentage refunded
    On or before first day of instruction 100%
    2–7 90%
    8–14 80%
    15–21 70%
    22–28 60%
    29–35 50%
    36–42 40%
    over 42 0%

    How Your Withdrawal will be Recorded on Your Transcript

    If your withdrawal form is submitted prior to the beginning of the term, no record will appear on your transcript for that term.

    If your withdrawal form is submitted after the term has begun, "Withdrew H.D. Granted" will be noted on your transcript along with the effective date of your withdrawal. (H.D. stands for Honorable Dismissal.)

    After the end of the sixth week of instruction, courses will remain permanently on your transcript and will be marked with a "W" (Withdrawal) notation. A "W" carries no grade points and is not used in the calculation of your grade point average (GPA).

    Withdrawals for Student Housing Purposes

    If you need an early termination from your housing contract for an upcoming term because you will not be enrolling, you may need to provide your housing/leasing office with documented proof that you will no longer be attending UCI.

    1. Obtain a withdrawal form from your academic advising office and have it signed by your academic advisor.
    2. Present the signed form to the Registrar's Office to have it signed and stamped by the Registrar.
    3. Submit the completed form to your housing/leasing office.