Withdrawals

If you wish to discontinue enrollment after paying tuition and fees:

• You must file a withdrawal form before the end of the term.
• Do not drop all of your courses. Your classes will be dropped for you automatically during the withdrawal process.
• Do not stop payment on the check used to pay tuition and fees instead of filing the withdrawal form.



Before you file for withdrawal



1. Review the schedule of refunds.
2. Understand how your withdrawal will be recorded on your transcript.
3. If applicable, consult the following departments prior to submitting your withdrawal petition to ensure you understand the ramifications of withdrawing from UCI:
   
   • Financial Aid
   • Financial Services
   • Housing
4. Understand that you must apply for readmission if you would like to return to UC Irvine after withdrawing for one or more terms.



Withdrawal Procedure




In Person

1. Pick up a withdrawal form from the Registrar's Office. This duplicate form is not available online.
2. Fill out the STUDENT section of the form.
3. Obtain the required signature(s) and submit your signed form following the guidelines below.



	Obtain the signature of:	Submit your signed form to:
Undergraduate Students	Dean of your academic advising office	The Registrar's Office
Graduate Students	Dean of Graduate Division	Graduate Division
Medical Students	Associate Dean of Educational Affairs, School of Medicine	School of Medicine

• International Students also require a signature from the International Center.


4. A date-stamped copy of the approved form will be given or mailed to you. The amount of the refund is determined by the effective date of the withdrawal. This date is normally the date you initiate your withdrawal with your academic unit.
5. Your form will be routed to Financial Aid and Accounting.
6. If a refund is due and your account is set up for Electronic Fund Transfer (EFT), Accounting issues your refund electronically. Otherwise, your refund check is typically issued within 3-4 business days and mailed to your local address on record during the academic year, and permanent home address on record July through August.




By Mail

1. Contact the Registrar's Office in writing as soon as possible.
2. The Registrar sends the request to the appropriate dean. If approved, the form is routed to Financial Aid and Accounting.
3. A date-stamped copy of the approved form will be mailed to you.

Allow at least five weeks for the withdrawal process if applying by mail.

Refunds

Refunds are based on UC Regent approved schedules which are published in the UCI General Catalogue.

The Student Health Insurance Fee is refundable only when the withdrawal form is submitted prior to the first day of the term. Generally, this is prior to the first day of instruction. Refer to the Quarterly Academic Calendar for dates. Undergraduate and graduate students who withdraw beginning the first day of the applicable term and thereafter will remain covered under the Student Health Insurance Plan for the remainder of the term.

Late service charges are nonrefundable.

Continuing Undergraduate and Graduate Students
Through the first day of instruction, tuition and fees are refunded in full, except for the Student Health Insurance fees as indicated above and a $10 service charge. On the second day of instruction and after, the Schedule of Refunds is applied to the balance of registration tuition and fees paid. Refund checks are issues by the Accounting Office approximately three weeks after the official notice of withdrawal is initiated.

New Undergraduate Students
Through the first day of instruction, tuition and fees are refunded in full, except for the Student Health Insurance fees as indicated above and the $100 Statement of Intent to Register fee. On the second day of instruction and after, the Schedule of Refunds is applied to the balance of tuition and fees paid. Refund checks are issues by the Accounting Office approximately three weeks after the official notice of withdrawal is initiated.

Students Living in Campus Housing
Contact the UCI Housing Office or appropriate leasing office regarding your contract and possible refund.

Schedule of Refunds

Law Students: Visit the School of Law web site for the Withdrawal Refund Schedule.


Standard Refund Schedule

Part or the entire refund amount will be applied to any financial obligations you may owe to the University, such as financial aid, student loans, library fines, etc.

See the section on Tuition and Fees Refunds in the UCI General Catalogue for more information.

Calendar days	Percentage refunded
On or before first day of instruction	100%
2–7	90%
8–18	50%
19–35	25%
over 35	0%


New Students Receiving Federal Financial Aid

Calendar days	Percentage refunded
On or before first day of instruction	100%
2–7	90%
8–14	80%
15–21	70%
22–28	60%
29–35	50%
36–42	40%
over 42	0%




How Your Withdrawal will be Recorded on Your Transcript

If your withdrawal form is submitted prior to the beginning of the term, no record will appear on your transcript for that term.

If your withdrawal form is submitted after the term has begun, "Withdrew H.D. Granted" will be noted on your transcript along with the effective date of your withdrawal. (H.D. stands for Honorable Dismissal.)

After the end of the sixth week of instruction, courses will remain permanently on your transcript and will be marked with a "W" (Withdrawal) notation. A "W" carries no grade points and is not used in the calculation of your grade point average (GPA).

Withdrawals for Student Housing Purposes

If you need an early termination from your housing contract for an upcoming term because you will not be enrolling, you may need to provide your housing/leasing office with documented proof that you will no longer be attending UCI.

1. Obtain a withdrawal form from your academic advising office and have it signed by your academic advisor.
2. Present the signed form to the Registrar's Office to have it signed and stamped by the Registrar.
3. Submit the completed form to your housing/leasing office.