Registrar's Office Processing Calendar - March, 2015

Week of Mar. 2 - 8

Mar. 2     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).

Mar. 2     Registrar    Spg 15  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Mar. 2     Registrar    Spg 15  2 weeks before UNFEE, notify OIT NSP of WebReg
                                restart day and time, and grade release.

Mar. 2     ----------   Spg 15  Four weeks before instruction begin.

Mar. 2-6   Deans        Fal 15  Complete data entry into ESOC by 5 p.m.
                                on Friday, Mar. 6.  Fix Master Course Database
                                discrepancies; verify max capacities; be sure 
                                cross-listings are identical and scheduled for 
                                same room and time; clean-up order of course 
                                types/course numbers.

Mar. 6     ----------   SS 15   End of ninth week of semester-School of Law.

Mar. 6     ----------   Wtr 15  End of the ninth week of instruction.

Mar. 6     Deans        Fal 15  Complete data entry into ESOC by 5 p.m. to
                                have classes considered in room assignment 
                                phase.



Week of Mar. 9 - 15

Mar. 9     Registrar    Fal 14  Send degree data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (16 business days after degree 
                                certification deadline, each term).

Mar. 9     Registrar    Spg 15  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Mar. 9     ---------    Spg 15  Three weeks before instruction begins.

Mar. 9-26  Registrar    Fal 15  Initial Room Assignment Phase. 

Mar. 13    ----------   SS 15   End of tenth week of semester-School of Law.

Mar. 13    Students     Wtr 15  Last day to withdraw from a course; W grade
                                assigned; both $3 service charge and deans' 
                                approval required (5 p.m., Friday of 10th 
                                week, each term).

Mar. 13    Students     Wtr 15  Last day to withdraw from the term. 
                                Readmission to the University required for
                                future term. (5 p.m., Friday of 10th week, 
                                each term).

Mar. 13    ----------   Wtr 15  End of tenth week of instruction
                                (instructions ends).

Mar. 13    Instructors  Wtr 15  WebGrades available for submission, beginning
                                at 5 p.m. (last day of instruction).

Mar. 13    Deans        Fal 15  SOC comments due to Registrar by 5 p.m.

*****      *****

Mar. 13-14 Registrar    Wtr 15  Delete Wtr 15 fee assessments for students
                                that have not paid.

Mar. 13-14 Registrar    Wtr 15  Delete Wtr 15 fee assessments for medical
                                students that have not paid.

Mar. 13-14 Registrar    Wtr 15  Update students' records and produce
                                updated reports.

Mar. 14-20 ----------   Wtr 15  Final examinations.



Week of Mar. 16 - 22

Mar. 14-20 ----------   Wtr 15  Final examinations.

Mar. 16    Registrar    Wtr 15  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st business 
                                day after weeks 1, 3, 6, & 10, each term).

Mar. 16    Registrar    Wtr 15  Class Enrollment Statistics available to deans
                                (Monday of 11th week, each term).

Mar. 16    Registrar    Wtr 15  Final grade course reports due to School of
                                Medicine.

Mar. 16    Registrar    Spg 15  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Mar. 16    Students     Spg 15  Last day to pay fees online or to Cashier
                                without $50 late payment charge (4 p.m.).

Mar. 16    Registrar    Spg 15  Class drop deadline.  Classes dropped if 
                                registration fees are not paid by 5 p.m. or 
                                if a hold remains on student's record. 
                                WebReg unavailable until noon, March 20.

Mar. 16    Registrar    Spg 15  Update SISPPS quarter (fee payment deadline,
                                each term).

Mar. 16    ----------   Spg 15  Two weeks before instruction begins.

Mar. 17 &   Students    Spg 15  Late fee payment subject to $50 late       
thereafter                      payment charge; deadline was March 16.

Mar. 18    Deans        Spg 15  Deadline for changes to ESOC for WebReg
                                enrollment (noon, day waitlists are released, 
                                each term).

Mar. 18    Registrar    Spg 15  Waitlist system released to fill seats vacated
                                by students who were dropped from their
                                classes for non-payment of fees or if a hold 
                                remains on their record (5-8 p.m.).

Mar. 18    LARC         Spg 15  Registration priority list and free tutorial
                                list to Registrar Wednesday of 11th week, 
                                previous term).

Mar. 19    ----------   Spg 15  WebReg available, noon.

Mar. 19    Students     Spg 15  Undergraduates: 18-unit enrollment limit lifted
                                Limit increased to 20 units (noon).

Mar. 20    ----------   SS 15   End of eleventh week of semester-School of Law.

Mar. 20    ----------   Wtr 15  Quarter Ends.



Week of Mar. 23 - 29

Mar. 17 &  Students     Spg 15  Late fee payment subject to $50 late       
thereafter                      payment charge; deadline was March 16.

Mar. 23    Registrar    SS 15   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 11th week of,
                                instruction, each term.) 

Mar. 23    Registrar    Spg 15  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Mar. 23    ----------   Spg 15  One week before instruction begins.

Mar. 23-25 Registrar    Fal 15  Load classes from ESOC to R25 for 
                                manipulation in Schedule25.

Mar. 25    Deans        Wtr 15  Enrollment Exception approvals and denials 
                                close at 5 p.m. (Wednesday of 12th week, 
                                each term).

Mar. 25    ----------   Spg 15  Quarter begins.

Mar. 25    Students     Spg 15  LARC registration for priority students 
                                begins at 12:01 a.m. using WebReg (Wednesday, 
                                prior to instruction begins, each term).

Mar. 25    ----------   Spg 15  WebReg unavailable, 5-8 p.m. (Wednesday,   
                                prior to instruction begins.)

Mar. 26    Instructors  Wtr 15  Deadline for WebGrades submission 5 p.m. 
                                (Thursday of 12th week, each term).

Mar. 26    ----------   Spg 15  Update students' records and begin production
                                of updated reports.

Mar. 27    ----------   SS 15   End of twelfth week of semester-School of Law.

Mar. 27    Registrar    Wtr 15  Final grade update (Friday of 12th week, 
                                each term).

Mar. 27    Students     Wtr 15  View grades in StudentAccess, 8 p.m.

Mar. 27    ----------   Spg 15  Cesar Chavez Day Holiday; campus offices
                                closed.

*****      *****
                                
Mar. 27-28 Registrar    Wtr 15  Process final grades and begin production
                                of grade reports for students and deans.

Mar. 28    Students     Spg 15  LARC registration opens to all students at 
                                12:01 a.m. using WebReg. (Saturday after 
                                LARC priority registration begins, each term).