Registrar's Office Processing Calendar - August, 2014

Week of Jul. 28 - Aug 3

Jul. 28    Registrar    Spg 14  Spring Honors eligibility list available to
                                deans for diplomas (first business day 
                                after degree award certification deadline).

Jul. 28    Registrar    Fal 14  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Jul. 28    ----------   Sum 14  Summer Session I instruction ends.

Jul. 28    Instructors  Sum 14  WebGrades available for submission, SS I, 
                                beginning at 5 p.m. (last day of 
                                instruction).

Jul. 29-30   ---------- Sum 14  Summer Session I final examinations.

Jul. 30-31 ----------   Fal 14  SPOP 4 - Student Parent Orientation Program.

Jul. 31    ----------   Fal 14  Nine weeks before instruction begins.

Aug. 1     Students     Fal 14  Deadline to readmit (undergraduate)
                                (August 1, annually).

Aug. 1     Registrar    Fal 14  Deassess graduate students who received a
                                terminal degree Spg Qtr for a different
                                program. (1 week after Spg Qtr degree
                                certification deadline, annually.)

Aug. 1     Registrar    Wtr 15  Last day for Registrar to build SOC from
                                W14 or F14.



Week of Aug. 4 - 10

Aug. 4     ----------   Sum 14  Instruction begins, Summer Session II.

Aug. 4     Registrar    Fal 14  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Aug. 4     Registrar    Wtr 15  Make W15 courses available in ESOC.

Aug. 4-29  Deans        Wtr 15  Beginning of Department Build Phase. Make
                                changes, deletions, and additions directly 
                                into eSOC. Enter first preferences in the 
                                Building and Room fields in eSOC. Schedule 
                                classes on-module in large rooms to maximize
                                use of those rooms.

Aug. 5     Instructors  Sum 14  Deadline for WebGrades submission, SS I, 5 p.m.

Aug. 5     Registrar    Sum 14  Final grade update for SS I.

Aug. 5-6   ----------   Fal 14  SPOP 5 - Student Parent Orientation Program.

Aug. ?     ----------   Fal 14  SPOP - Student Parent Orientation Program
                                for Summer Bridge and CAMP participants.

Aug. 6     Students     Sum 14  View SS I grades in StudentAccess, 8 p.m.

Aug. 7     Registrar    Sum 14  Official transcripts and student copy
                                transcripts available to SS I students
                                (2 business days after FGU).

Aug. 7     Registrar    Sum 14  Send verification data to the National Student
                                Clearinghouse by electronic transfer at SSI
                                FGU (2 business days after SSI FGU).

Aug. 7     Registrar    Sum 14  SS I official transcripts held for final
                                grades mailed (2 business days after FGU).

Aug. 7     ----------   Fal 14  Eight weeks before instruction begins.

Aug. 9-10  ----------   Fal 14  SPOP 6 - Student Parent Orientation Program.



Week of Aug. 11 - 17

Aug. 11    Registrar    Fal 14  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Aug. 13                 FS 14   Semester begins-School of Law.

Aug. 13                 FS 14   Instruction begins-School of Law (Wednesday).

Aug. 13    Registrar    FS 14   Request race/ethnic data for new students
                                from Law School for 3rd week reporting 
                                (first day of instruction, annually).

Aug. 13-14 ----------   Fal 14  SPOP 7 - Student Parent Orientation Program. 
                              
Aug. 14    Registrar    Sum 14  Take Third Week snapshot of SS II SIF for CSS
                                and ECF for OIR, UCOP, and DUE (census date).

Aug. 14    Registrar    FS 14   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after semester begins,
                                each term.)

Aug. 14    ----------   Fal 14  Seven weeks before instruction begins.

Aug. 15    Registrar    2013-14 Email Non-UC Programs Abroad file to UCOP
                                contact (August 15 or next business day,
                                annually). 

Aug. 15    Registrar    Sum 14  SS I school/department copies of students'
                                transcripts available to deans.

Aug. 15    ----------   Sum 14  Quarter ends, last day of instruction, School 
                                of Medicine, (13 weeks).

Aug. 15    Registrar    Sum 14  Update enrollment for medical students in 
                                summer quarter classes, generate course 
                                reports.

Aug. 15    Registrar    Sum 14  Delete Sum 14 fee assessments for students
                                that have not paid for summer 2014.

Aug. 16    Registrar    Fal 14  WebReg will display "unavailable" message
                                regarding fee deadline down-time (1 month
                                prior to fee deadline).



Week of Aug. 18 - 24

Aug. 18    Registrar    Sum 14  Updated Short Form Study List due to School 
                                of Medicine.

Aug. 18    Registrar    Sum 14  Final grade course reports due to School
                                of Medicine.

Aug. 18    SBS          Fal 14  Apply graduate/financial aid to student 
                                ZOT accounts after 5 p.m.

Aug. 18    Registrar    Fal 14  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Aug. 18-19 ----------   Fal 14  SPOP 8 - Student Parent Orientation Program.

Aug. 21    ----------   Fal 14  Six weeks before instruction begins.

Aug. 22    ----------   FS 14   End of first week of semester-School of Law.

Aug. 22-23 ----------   Fal 14  SPOP 9 - Student Parent Orientation Program.



Week of Aug. 25 - 31

Aug. 25    Registrar    2013-14 Request previous academic year teaching
                                credential data from the School of Education
                                for inclusion in the CSS Degree file 
                                (August 23 or next business day, annually). 

Aug. 25    Registrar    FS 14   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 1st full week
                                of instruction, each term.)

Aug. 25    Registrar    Fal 14  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).
 
Aug. 25-29 Deans        Wtr 15  Complete data entry into eSOC by 5 p.m. on
                                Friday, Aug. 29. Fix master course database
                                discrepancies; verify max capacities; be sure 
                                cross-listings are identical and scheduled for 
                                same room and time; clean-up order of course 
                                types/course numbers.

Aug. 28    ----------   Sum 14  Summer Session 10WK instruction ends.

Aug. 28    Instructors  Sum 14  WebGrades available for submission, SS 10WK, 
                                beginning at 5 p.m. (last day of instruction).

Aug. 28    ----------   Fal 14  Five weeks before instruction begins.

Aug. 28-29 Students     Fal 14  New undergraduate students not attending SPOP
                                begin enrolling in classes via WebReg.
                                Priority windows open 7 a.m.-12 noon, Aug. 28.

Aug. 29    ----------   Sum 14  Summer Session 10WK final examinations.

Aug. 29    ----------   FS 14   End of second week of semester-School of Law.

Aug. 29    Registrar    Fal 14  2 weeks before UNFEE, notify OIT NSP of WebReg
                                restart day and time, and grade release.