Registrar's Office Processing Calendar - August, 2013

Week of Jul. 29 - Aug 4

Jul. 29    Registrar    Spg 13  Spring Honors eligibility list available to
                                deans for diplomas (first business day 
                                after degree award certification deadline).

Jul. 29    Registrar    Fal 13  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Jul. 29-30 ----------   Fal 13  SPOP 4 - Student Parent Orientation Program.

Jul. 30    ----------   Sum 13  Summer Session I instruction ends.


Jul. 30    Instructors  Sum 13  WebGrades available for submission, SS I, 
                                beginning at 5 p.m. (last day of 
                                instruction).

Jul. 31-   ----------   Sum 13  Summer Session I final examinations.
Aug. 1

Aug. 1     Students     Fal 13  Deadline to readmit (undergraduate)
                                (August 1, annually).

Aug. 1     ----------   Fal 13  Eight weeks before instruction begins.

Aug. 2     Registrar    Fal 13  Deassess graduate students who received a
                                terminal degree Spg Qtr for a different
                                program. (1 week after Spg Qtr degree
                                certification deadline, annually.)

Aug. 2     Registrar    Wtr 14 Last day for Registrar to build SOC from
                                W13 or F13.

Aug. 2-3   ----------   Fal 13  SPOP 5 - Student Parent Orientation Program.



Week of Aug. 5 - 11

Aug. 5     ----------   Sum 13  Instruction begins, Summer Session II.

Aug. 5     Registrar    Fal 13  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Aug. 5     Registrar    Wtr 14  Make W14 courses available in ESOC.

Aug. 5-30  Deans        Wtr 14  Beginning of Department Build Phase. Make
                                changes, deletions, and additions directly 
                                into eSOC. Enter first preferences in the 
                                Building and Room fields in eSOC. Schedule 
                                classes on-module in large rooms to maximize
                                use of those rooms.

Aug. 7     Instructors  Sum 13  Deadline for WebGrades submission, SS I, 5 p.m.

Aug. 7     Registrar    Sum 13  Final grade update for SS I.

Aug. ?     ----------   Fal 13  SPOP - Student Parent Orientation Program
                                for Summer Bridge and CAMP participants.

Aug. 7-8   ----------   Fal 13  SPOP 6 - Student Parent Orientation Program.

Aug. 8     Students     Sum 13  View SS I grades in StudentAccess, 8 p.m.

Aug. 8     ----------   Fal 13  Seven weeks before instruction begins.

Aug. 9     Registrar    Sum 13  Official transcripts and student copy
                                transcripts available to SS I students
                                (2 business days after FGU).

Aug. 9     Registrar    Sum 13  SS I official transcripts held for final
                                grades mailed (2 business days after FGU).




Week of Aug. 12 - 18

Aug. 12    Registrar    Fal 13  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Aug. 12-13 ----------   Fal 13  SPOP 7 - Student Parent Orientation Program.

Aug. 14                 FS 13   Semester begins.

Aug. 14                 FS 13   Instruction begins (Wednesday).

Aug. 14    Registrar    FS 13   Request race/ethnic data for new students
                                from Law School for 3rd week reporting 
                                (first day of instruction, annually).
                               
Aug. 15    Registrar    2012-13 Email Non-UC Programs Abroad file to UCOP
                                contact (August 15 or next business day,
                                annually). 


Aug. 15    Registrar    Sum 13  Take Third Week snapshot of SS II SIF for
                                CSS and ECF for OIR (census date).

Aug. 15    Registrar    FS 13   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after semester begins,
                                each term.)

Aug. 15    ----------   Fal 13  Six weeks before instruction begins.

Aug. 16    Registrar    Sum 13  SS I school/department copies of students'
                                transcripts available to deans.

Aug. 16    ----------   Sum 13  Quarter ends, last day of instruction, School 
                                of Medicine, (13 weeks).

Aug. 16    Registrar    Sum 13  EOT census date for School of Medicine,
                                summer quarter.

Aug. 16    Registrar    Sum 13  Update enrollment for medical students in 
                                summer quarter classes, generate course 
                                reports.

Aug. 16    Registrar    Sum 13  Delete Sum 13 fee assessments for students
                                that have not paid for summer 2013.

Aug. 16    SBS          Fal 13  Apply graduate/financial aid to student 
                                ZOT accounts after 5 p.m.

Aug. 17    Registrar    Fal 13  WebReg will display "unavailable" message
                                regarding fee deadline down-time (1 month
                                prior to fee deadline).

Aug. 17-18 ----------   Fal 13  SPOP 8 - Student Parent Orientation Program.



Week of Aug. 19 - 25

Aug. 19    Registrar    Sum 13  Send verification data to the National Student
                                Clearinghouse by electronic transfer
                                (2 business days after SSII census date).

Aug. 19    Registrar    Sum 13  Send verification data to the National Student
                                Clearinghouse by electronic transfer - School 
                                of Medicine (next business day after last day 
                                of instruction).

Aug. 19    Registrar    Sum 13  Updated Short Form Study List due to School 
                                of Medicine.

Aug. 19    Registrar    Sum 13  Final grade course reports due to School
                                of Medicine.

Aug. 19    Registrar    Fal 13  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Aug. 22    ----------   Fal 13  Five weeks before instruction begins.

Aug. 22-23 ----------   Fal 13  SPOP 9 - Student Parent Orientation Program.

Aug. 23    Registrar    2012-13 Request previous academic year teaching
                                credential data from the School of Education
                                for inclusion in the CSS Degree file 
                                (August 23 or next business day, annually). 



Week of Aug. 26 - Sep. 1

Aug. 26    Registrar    FS 13   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 1st full week
                                of instruction, each term.)

Aug. 26    Registrar    Fal 13  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).
 
Aug. 26-30 Deans        Wtr 14  Complete data entry into eSOC by 5 p.m. on
                                Friday, Aug. 30. Fix CASPER discrepancies; 
                                verify max capacities; be sure cross-listings
                                are identical and scheduled for same room and
                                time; clean-up order of course types/course
                                numbers.

Aug. 29    ----------   Sum 13  Summer Session 10WK instruction ends.

Aug. 29    Instructors  Sum 13  WebGrades available for submission, SS 10WK, 
                                beginning at 5 p.m. (last day of instruction).

Aug. 29    ----------   Fal 13  Four weeks before instruction begins.

Aug. 29-30 Students     Fal 13  New undergraduate students not attending
                                SPOP begin enrolling in classes via
                                WebReg. Priority windows open 7 a.m. -
                                12 noon, Aug. 29.

Aug. 30    ----------   Sum 13  Summer Session 10WK final examinations.

Aug. 30    Registrar    Fal 13  2 weeks before UNFEE, notify OIT NSP of WebReg
                                restart day and time, and grade release.