Registrar's Office Processing Calendar - September, 2013

Week of Sep. 2 - 9

Sep. 2     ----------   Sum 13  Labor Day Holiday; campus offices closed.
                                
Sep. 2     Registrar    Fal 13  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Sep. 3     Registrar    Fal 13  Request race/ethnic data for new students from
                                OARS and Graduate Admissions, for CSS reporting
                                due Sep. 17 (Sep. 1 or next business day, 
                                annually.)

Sep. 3     Students     Fal 13  Undergraduates: 18-unit enrollment limit lifted
                                Limit increased to 20 units (noon).

Sep. 3     Registrar    Spg 14  Start daily applicant file download to OIT NSP 
                        Sum 14  for next calendar year Spg Qtr, Sum Medical, 
                        Fal 14  Fal Qtr, Fal Sem (Sep. 1 or next business day, 
                        FS  14  annually).    

Sep. 5     ----------   Fal 13  Three weeks before instruction begins.

Sep. 6     Instructors  Sum 13  Deadline for WebGrades submission, SS 10WK, 
                                5 p.m.

Sep. 6     Registrar    Sum 13  Final grade update for SS 10WK.


Sep. 6     Deans        Wtr 14  Complete data entry into eSOC by 5 p.m. to
                                have classes considered in room assignment 
                                phase.



Week of Sep. 9 - 15

Sep. 9     ----------   Sum 13  Summer Session II instruction ends.

Sep. 9     Instructors  Sum 13  WebGrades available for submission, SS II, 
                                beginning at 5 p.m. (last day of instruction).

Sep. 9     Students     Sum 13  View SS 10WK grades in StudentAccess, 8 p.m.

Sep. 9     Registrar    FS 13   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 3rd week of
                                instruction, each term.)

Sep. 9     Registrar    Fal 13  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term). 

Sep. 9     Registrar    Wtr 14  Initial Room Assignment Phase.

Sep. 10    Registrar    Sum 13  Official transcripts and student copy
                                transcripts available to SS 10WK
                                students (2 business days after FGU). 
                              
Sep. 10    Registrar    Sum 13  SS 10WK official transcripts held for final
                                grades mailed (2 business days after FGU). 

Sep. 10-11 ----------   Sum 13  Summer Session II final examinations.

Sep. 12    ----------   Fal 13  Two weeks before instruction begins.

Sep. 13    Registrar    2012-13 Degrees Conferred File, 2012-13 due to 
                                UCOP. Fall 2012 through Spring 2013
                                degrees. 

Sep. 13    Registrar    Sum 13  Send CSS file, Third Week File, to UCOP,
                                combined SS I, SS 10WK, SS II.

Sep. 13    Deans        Wtr 14  SOC comments due to Registrar by 5 p.m.



Week of Sep. 16 - 22
                            
Sep. 16    Registrar    Fal 13  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Sep. 16    Students     Fal 13  Last day to pay fees online or to Cashier 
                                without $50 late payment charge (5 p.m.).

Sep. 16    Registrar    Fal 13  Class drop deadline. Classes dropped if 
                                registration fees are not paid by 5 p.m. or 
                                if a hold remains on student's record.  
                                WebReg unavailable until noon, Sept 19.

Sep. 16    Registrar    Fal 13  Update SISPPS quarter (fee payment deadline, 
                                each term).

Sep. 17    Instructors  Sum 13  Deadline for WebGrades submission, SS II, 5 p.m.

Sep. 17    Registrar    Sum 13  Final grade update for SS II.

Sep. 17    Students     Fal 13  Late fee payment subject to $50 late payment 
                                charge; deadline was September 16.

Sep. 18    Students     Sum 13  View SS II grades in StudentAccess, 8 p.m.

Sep. 18    Deans        Fal 13  Deadline for changes to eSOC for WebReg
                                enrollment (noon, day waitlists are released, 
                                each term).

Sep. 18    Registrar    Fal 13  Waitlist system released to fill seats vacated
                                by students who were dropped from their
                                classes for non-payment of fees or if a hold 
                                remains on their record (5-8 p.m.).

Sep. 19    Registrar    Sum 13  Official transcripts and student copy
                                transcripts available to SS II students
                                (2 business days after FGU).

Sep. 19    Registrar    Sum 13  SS II official transcripts held for final
                                grades mailed (2 business days after FGU).

Sep. 19    ----------   Fal 13  WebReg available, noon.

Sep. 19    ----------   Fal 13  One week before instruction begins.

Sep. 20    Registrar    Sum 13  Send verification data to the National Student
                                Clearinghouse by electronic transfer - Summer 
                                Session II and 10WK (3 business days after FGU 
                                for SS II).

Sep. 20    Registrar    Sum 13  SS I, SS 10WK, and SS II official transcripts
                                for other UC campuses mailed (3 business days 
                                after SS II FGU).



Week of Sep. 23 - 29

Sep. 17 & Students      Fal 13  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was September 16.

Sep. 23    ----------   Fal 13  Quarter begins.

Sep. 23    Registrar    Fal 13  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Sep. 23    LARC         Fal 13  Registration priority list and free tutorial 
                                list to Registrar (Monday, prior to instruction
                                begins).

Sep. 23-25 ----------   Fal 13  Academic advising and orientation.

Sep. 23-27 Deans        Wtr 14  Load classes from eSOC to R25 for
                                manipulation in Schedule25. 

Sep. 25    Students     Fal 13  LARC registration for priority students
                                begins at 12:01 a.m. using WebReg (Wednesday, 
                                prior to instruction begins, each term).

Sep. 25    Students     Fal 13  WebReg unavailable, 5-8 p.m. (day before
                                instruction begins).

Sep. 25    Students     Fal 13  WebReg available 8 p.m.

Sep. 25    Registrar    Fal 13  Update students' records and begin production
                                of updated reports.

Sep. 26    ----------   Fal 13  Instruction begins (Thursday).
  
Sep. 26    Registrar    Fal 13  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10,
                                each term).

Sep. 26    Registrar    Fal 13  Request race/ethnic data for new students from
                                OARS, Graduate Admissions, and the Medical
                                School for 3rd week reporting (first day of

                                instruction, each term).

Sep. 27    Registrar    Sum 13  SS 10WK & SS II school/department copies of 
                                students' transcripts available to deans.

Sep. 27    Registrar    Fal 13  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (day after instruction
                                begins, each term).
*****      *****

Sep. 28    Students     Fal 13  LARC registration opens to all students at 
                                12:01 a.m. using WebReg (Saturday after LARC 
                                priority registration begins, each term).


             Week of Sep. 30 - Oct. 6 located in the month of October 2013