Registrar's Office Processing Calendar - December, 2009

Week of Nov. 30 - Dec. 6

Dec. TBA   SSS          Sum 10  Schedule due to Registrar by 5:00 p.m.

Nov. 30    Registrar    Wtr 10  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Nov. 30    ----------   Wtr 10  Five weeks before classes begin.

Nov. 30-   Registrar    Spg 10  Prepare for Room Assignment Meeting on
Dec. 8                          December 9.

Dec. 4     Students     Fal 09  Last day to change class enrollment.
                                The Registrar cannot accept add,
                                drop, or change cards after this date
                                (4:30 p.m., the last day of classes,
                                quarterly).

Dec. 4     Instructors  Fal 09  WebGrades available for submission,
                                beginning at 5:00 p.m. (Friday of
                                10th week, quarterly).

Dec. 4     ----------   Fal 09  End of tenth week of classes
                                (instruction ends).

Dec. 4     Deans        Spg 10  SOC comments due to Registrar by
                                5:00 p.m.

*****      *****

Dec. 4-5   Registrar    Fal 09  Delete Fall 09 fee assessments for
                                students that have not paid.

Dec. 4-5   Registrar    Fal 09  Delete Fall 09 fee assessments for
                                medical students that have not paid.

Dec. 4-5   Registrar    Fal 09  Update students' records, produce     
                                updated reports.



Week of Dec. 7 - 13

Dec. 7     Registrar    Fal 09  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer (first business day after EAD
                                begins, and weeks 1, 3, 6, & 10, quarterly).

Dec. 7     Registrar    Fal 09  Class Enrollment Statistics available
                                to deans (Monday of 11th week,
                                quarterly).

Dec. 7     Registrar    Fal 09  Final grade course reports due to 
                                School of Medicine.

Dec. 7-11  ----------   Fal 09  Final examinations.

Dec. 7     Registrar    Wtr 10  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Dec. 7     ----------   Wtr 10  Four weeks before classes begin.

Dec. 9     Deans/       Spg 10  Room Assignment Meeting: TBA
           Registrar            Opportunities to review and negotiate
                                for changes to room assignments. 

Dec. 10-11 Registrar    Spg 10  Update ESOC with results from Room
                                Assignment Meeting.

Dec. 11    ----------   Fal 09  Quarter ends.


   

Week of Dec. 14 - 20

Dec. 14    Registrar    Wtr 10  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Dec. 14    ----------   Wtr 10  Three weeks before classes begin.

Dec. 14    Registrar    Spg 10  Load classes from ESOC to R25 for
                                manipulation in Schedule25.

Dec. 15    Registrar    Sum 09  Degrees Conferred File, Summer 09 due to  
                                SW IS&AS. (December 15, annually.)

Dec. 15    *Students    Wtr 10  Last day to pay fees online or to
                                Cashier without $50 late payment 
                                charge (4:30 p.m.).

Dec. 15    Registrar    Wtr 10  Class drop deadline.  Classes
                                dropped if registration fees are not
                                paid by 4:30 p.m. or if a hold
                                remains on student's record.  WebReg
                                unavailable until noon, December 18.

Dec. 16 &  Students     Wtr 10  Late fee payment subject to $50 late
thereafter                      payment charge; deadline was December 15.

Dec. 16    LARC         Wtr 10  Registration priority list and free 
                                tutorial list to Registrar.

Dec. 17    Deans        Wtr 10  Deadline for changes to ESOC for 
                                2nd Open Enrollment Period (noon, day
                                before 2nd Open Enrollment Period begins,
                                quarterly).

Dec. 17    Registrar    Wtr 10  Waitlist system released to fill seats vacated
                                by students who were dropped from their
                                classes for non-payment of fees or if a hold 
                                remains on their record (5-8 p.m.).

Dec. 17    Instructors  Fal 09  Deadline for WebGrades submission,
                                5:00 p.m. (Thursday of 12th week,
                                quarterly).

Dec. 18    ----------   Wtr 10  2nd Open Enrollment Period begins, noon.

Dec. 18    Registrar    Fal 09  Final grade update (Friday afternoon
                                of 12th week).

Dec. 18    Registrar    Fal 09  Official transcripts held for final grades
                                mailed (next business day after FGU) if
                                request received by Registrar by Dec 17.

Dec. 18    Students     Fal 09  View grades in StudentAccess, 
                                8:00 p.m.

*****      *****

Dec. 18-19 Registrar    Fal 09  Process final grades and begin        
                                production of grade reports for
                                students and deans.
   


Week of Dec. 21 - 27

Dec. 16 &  Students     Wtr 10  Late fee payment subject to $50 late
thereafter                      payment charge; deadline was December 15.

Dec. 21    Registrar    Fal 09  Produce RegInfo Archive, a snapshot
                                copy of RegInfo at end of term
                                (5:00 p.m., next business day after
                                FGU, quarterly).
                                http://webster.reg.uci.edu:8890/
                                reginfo/aboutRegInfo.html
                                select "Archive" link

Dec. 21    Registrar    Wtr 10  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).
                                                                
Dec. 21    ----------   Wtr 10  Two weeks before classes begin.
                               
Dec. 21 -  ----------   Wtr 10  Winter Administrative Recess;
Jan. 1                          campus offices closed.



           Week of Dec. 28 - Jan. 3 located in the month of January 2010.