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Registrar's Office Processing Calendar - April, 2009

Week of Mar. 30 - Apr. 5

Mar. 17 &  Students     Spg 09  Late fee payment subject to $50 late       
thereafter                      payment charge; deadline was March 16.

Mar. 30    Registrar    Wtr 09  Send CSS file, End of Quarter File, to
                                SW IS&AS (Monday after 12th week,
                                quarterly).

Mar. 30    Registrar    Wtr 09  Class Enrollment Statistics available
                                to deans (Monday after FGU,
                                quarterly).

Mar. 30    Registrar    Wtr 09  Repeat List available to records
                                section (first business day after FGU).

Mar. 30    Registrar    Wtr 09  Official transcripts and student copy
                                transcripts available to students
                                (first business day after FGU).

Mar. 30    Registrar    Wtr 09  Official transcripts held for final
                                grades mailed (first business day 
                                after FGU).

Mar. 30    Registrar    Wtr 09  Produce RegInfo Archive, a snapshot
                                copy of RegInfo at end of term
                                (5:00 p.m., first business day after
                                FGU, quarterly).
                                http://webster.reg.uci.edu:8890/
                                reginfo/aboutRegInfo.html
                                select "Archive" link

Mar. 30    ----------   Spg 09  Instruction begins.

Mar. 30    Registrar    Spg 09  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Mar. 30    Registrar    Spg 09  Class Enrollment Statistics and
                                Study Lists available to deans.

Mar. 30    Registrar    Fal 09  Proofing copy of SOC course listings
                                and comments available to deans.

Mar. 30-   Deans        Fal 09  Proof SOC and request GACs by entering @  
Apr. 17                         in the Building and Room fields in ESOC.
                                Email jmharrin@uci.edu to request room
                                swaps/trades.
                                                   
Apr. 3     Registrar    Wtr 09  School/department copies of students'
                                transcripts available to deans.

Apr. 3     *Students    Spg 09  Add, drop, change cards through 1st
                                week due to Registrar (5:00 p.m.).

Apr. 3     ----------   Spg 09  End of first week of classes.

*****      *****

Apr. 3-4   Registrar    Spg 09  Update students' records and produce  
                                updated reports.



Week of Apr. 6 - 12

Mar. 17 &  Students     Spg 09  Late fee payment subject to $50 late
thereafter                      payment charge; deadline was March 16.

Apr. 6     Registrar    Spg 09  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer (first business day after EOA,
                                and weeks 1, 3, 6, & 10, quarterly).

Apr. 6     Registrar    Spg 09  Class Enrollment Statistics and Graduate
                                Study Lists available to deans (Monday of
                                2nd week, quarterly).

Apr. 6     Registrar    Spg 09  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Apr. 9     Registrar    Spg 09  Interface undergraduate and graduate
                                admissions systems (5:00 p.m.,
                                Thursday of 2nd week, quarterly).

Apr. 10    *Students    Spg 09  Last day to change grading option and 
                                unit value without dean's signature
                                (Friday of 2nd week, quarterly).

Apr. 10    *Students    Spg 09  Add, drop, change cards through 2nd
                                week due to Registrar (5:00 p.m.).

Apr. 10    ----------   Spg 09  End of second week of classes.

*****      *****

Apr. 10-11 Registrar    Spg 09  Update students' records and produce  
                                updated reports.

Apr. 11 &  Students     Spg 09  Late enrollment subject to $50 late
thereafter                      enrollment charge; deadline was April 10.



Week of Apr. 13 - 19

Mar. 17 &  Students     Spg 09  Late fee payment subject to $50 late
thereafter                      payment charge; deadline was March 16.

Apr. 11 &  Students     Spg 09  Late enrollment subject to $50 late
thereafter                      enrollment charge; deadline was April 10.

Apr. 13    Registrar    Spg 09  Class Enrollment Statistics and Graduate 
                                Study Lists available to deans (Monday of
                                3rd week, quarterly).

Apr. 13    Registrar    Spg 09  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Apr. 13    Registrar    Spg 09  Honors eligibility list available to deans
                                for commencement list (Monday of 3rd week,
                                spring quarter, annually).

Apr. 15    Students     Spg 09  Last day for graduate students to
                                submit part-time status petition to Grad
                                Div (Wednesday of 3rd week, quarterly).

Apr. 17    Students     Spg 09  Last day for undergraduate students to 
                                submit part-time status petition to
                                Registrar (Friday of 3rd week,
                                quarterly).

Apr. 17    Students     Spg 09  Add, drop, change cards through 3rd  
                                week due to Registrar (4:30 p.m.).

Apr. 17    Students     Spg 09  Final deadline for paying fees and
                                enrolling late. Loss of student status if 
                                fees not paid and/or enrolled in zero units. 
                                (4:30 p.m., Friday of 3rd week, quarterly).

Apr. 17    ----------   Spg 09  Cut-off for official statistical      
                                reports (Friday of 3rd week, quarterly).

Apr. 17    ----------   Spg 09  End of third week of classes.

Apr. 17    Registrar    Spg 09  Produce RegInfo Archive, a snapshot
                                copy of RegInfo at end of 3rd week
                                (5:00 p.m., Friday of 3rd week,
                                quarterly).
                                http://webster.reg.uci.edu:8890/
                                reginfo/aboutRegInfo.html
                                select "Archive" link

Apr. 17    Deans        Fal 09  Print copy of SOC and indicate linkage
                                for enrollment purposes.  Submit proofing
                                copy of SOC with final comments updated 
                                and linkage indicated, to Registrar by
                                5 p.m.

Apr. 17-   Deans        Fal 09  ESOC not available from 5 p.m. Apr. 17 -
May 3                           May 3.
 
*****      *****

Apr. 17-18 Registrar    Spg 09  Delete Spg 09 fee assessments for 
                                students that have not paid or are
                                enrolled in zero units for Spring 2009.

Apr. 17-18 Registrar    Spg 09  Update students' records and produce  
                                updated reports.

Apr. 18    Registrar    Spg 09  CSS file, Third Week File, due to OIR  
                                (Saturday after 3rd week, quarterly).

Apr. 18    ----------   Spg 09  Celebrate UCI and Wayzgoose.



Week Apr. 20 - 26

Apr. 20    Registrar    Spg 09  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer (first business day after EOA,
                                and weeks 1, 3, 6, & 10, quarterly).

Apr. 20    Registrar    Spg 09  Send CSS file, Third Week File, to SW
                                IS&AS (send Monday of 4th week, 
                                quarterly).

Apr. 20    Registrar    Spg 09  Registration report due to SW IS&AS
                                (Monday of 4th week, quarterly).

Apr. 20    Registrar    Spg 09  Class Enrollment Statistics and Graduate
                                Study Lists available to deans (Monday of 
                                4th week, quarterly).

Apr. 20    Registrar    Spg 09  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Apr. 20    Registrar    Spg 09  Generate and assign rooms to final
                                exams (Monday of 4th week, quarterly).

Apr. 24    ----------   Spg 09  End of fourth week of classes.

Apr. 24    PMSB         Sum 09  List of F/H/EMBA students to be 
                                assessed fees for summer session due 
                                to Registrar.


* = Heavy student traffic in lobby of Aldrich Hall

           Week of April 27 - May 3 located in the month of May 2009.