Registrar's Office Processing Calendar - March, 2009

Week of Mar. 2 - 8

Mar. 2     ----------   Spg 09  Four weeks before classes begin.

Mar. 2     Registrar    Spg 09  Illegal and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Mar. 2-6   Deans        Fal 09  Complete data entry into ESOC by 5 p.m.
                                on Friday, Mar. 6.  Fix CASPER discrepancies;
                                verify max capacities; be sure cross-listings 
                                are identical and scheduled for same room
                                and time; clean-up order of course types/
                                course numbers.

Mar. 6     ----------   Wtr 09  End of the ninth week of classes.

Mar. 6     Deans        Fal 09  Complete data entry into ESOC by 5 p.m.
                                to have classes considered in room
                                assignment phase.



Week of Mar. 9 - 15

Mar. 9     ---------    Spg 09  Three weeks before classes begin.

Mar. 9     Registrar    Spg 09  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Mar. 9-26  Registrar    Fal 09  Review requests for large General 
                                Assignment Classrooms and prepare
                                for Room Assignment Meeting on
                                Mar. 18.

Mar. 13    Students     Wtr 09  Last day to change class enrollment.  
                                The Registrar cannot accept add,
                                drop, or change cards after this date
                                (4:30 p.m., the last day of classes,
                                quarterly).

Mar. 13    ----------   Wtr 09  End of tenth week of classes
                                (instructions ends).

Mar. 13    Instructors  Wtr 09  WebGrades available for submission,
                                beginning at 5:00 p.m. (last day
                                of instruction).

Mar. 13    Deans        Fal 09  SOC comments due to Registrar by
                                5:00 p.m.

*****      *****

Mar. 13-14 Registrar    Wtr 09  Delete Wtr 09 fee assessments for
                                students that have not paid for Winter
                                2009.

Mar. 13-14 Registrar    Wtr 09  Update students' records and produce
                                updated reports.



Week of Mar. 16 - 22

Mar. 16    Registrar    Wtr 09  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer (first business day after EOA,
                                and weeks 1, 3, 6, & 10, quarterly).

Mar. 16    Registrar    Wtr 09  Class Enrollment Statistics available
                                to deans (Monday of 11th week,
                                quarterly).

Mar. 16?   Registrar    Wtr 09  Final grade course reports due to
                                School of Medicine.

Mar. 16    Registrar    Spg 09  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Mar. 16    *Students    Spg 09  Last day to pay fees online or to 
                                Cashier without $50 late payment
                                charge (4:30 p.m.).


Mar. 16    Registrar    Spg 09  Class drop deadline.  Classes 
                                dropped if registration fees are not
                                paid by 4:30 p.m. or if any holds
                                remain on student's record.  WebReg
                                unavailable from 5:00 p.m. - 6:30 p.m.,
                                March 18.

Mar. 16    Registrar    Spg 09  Update SISPPS quarter (fee payment
                                deadline, quarterly).

Mar. 16    ----------   Spg 09  Two weeks before classes begin.

Mar. 16-20 ----------   Wtr 09  Final examinations.


Mar. 17 &  Students     Spg 09  Late fee payment subject to $50 late 
thereafter                      payment charge; deadline was March 16.

Mar. 18    Deans        Spg 09  Deadline for changes to ESOC for
                                Adjustment Period (12:00 noon, day
                                Adjustment Period begins, quarterly).

Mar. 18    LARC         Spg 09  Registration priority list and free 
                                tutorial list to Registrar.

Mar. 18    ----------   Spg 09  Enrollment Adjustment Period begins, 
                                6:30 pm.

Mar. 18    Deans/       Fal 09  Room Assignment Meeting:  TBA
           Registrar            Opportunity to review and negotiate
                                for changes to room assignments.

Mar. 18-20 Registrar    Fal 09  Update R25 and ESOC with results from
                                Room Assignment Meeting. 

Mar. 20    ----------   Wtr 09  Quarter Ends.



Week of Mar. 23 - 29

Mar. 17 &   Students    Spg 09  Late fee payment subject to $50 late       
thereafter                      payment charge; deadline was March 16.

Mar. 23    Registrar    Wtr 09  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Mar. 23    ----------   Spg 09  One week before classes begin.

Mar. 25    ----------   Spg 09  Quarter begins.

Mar. 25    Students     Spg 09  LARC registration for priority 
                                students begins at 12:01 a.m. using 
                                WebReg.

Mar. 25    ----------   Spg 09  Adjustment Period for enrollment
                                ends 5:00 p.m. (Wednesday before 
                                1st day of instruction).

Mar. 25    Students     Spg 09  WebReg available for Electronic 
                                Add/Drop courses 8:00 p.m.

Mar. 25    ----------   Spg 09  Update students' records and begin
                                production of updated reports.

Mar. 25-26 ----------   Spg 09  Academic advising and orientation.

Mar. 26    Instructors  Wtr 09  Deadline for WebGrades submission
                                5:00 p.m. (Thursday of 12th week, 
                                quarterly). 

Mar. 26    Registrar    Spg 09  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer (first business day after EOA,
                                and weeks 1, 3, 6, & 10, quarterly).

Mar. 27    Registrar    Wtr 09  Final grade update (Friday afternoon
                                of 12th week).

Mar. 27    Students     Wtr 09  View grades in StudentAccess,
                                8:00 p.m.

Mar. 27    ----------   Spg 09  Cesar Chavez Day Holiday; campus 
                                offices closed. 

*****      *****
                                
Mar. 27-28 Registrar    Wtr 09  Process final grades and begin
                                production of grade reports for
                                students and deans.

Mar. 28    Students     Spg 09  LARC registration opens to all 
                                students at 12:01 a.m. using WebReg.


* = Heavy student traffic in lobby of Aldrich Hall

          Week of Mar. 30 - Apr. 5 located in the month of April 2009.