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Registrar's Office Processing Calendar - June, 2012

Week of May 28 - Jun. 3

May 16 &   Students     Sum 12  Late fee payment subject to $50 late
thereafter                      payment charge, School of Medicine; 
                                deadline was May 15.
 
May 28     ----------   Spg 12  Memorial Day Holiday; campus offices
                                closed.

May 28     Registrar    Fal 12  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous term through Monday of
                                4th week current term, each term).

May 28     Registrar    Fal 12  Illegal and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous term through Monday of
                                4th week current term, each term).

Jun. 1     ----------   Spg 12  End of ninth week of instruction.

Jun. 2 &   Students     Sum 12  Late enrollment subject to $50 late
thereafter                      enrollment charge, School of Medicine
                                students; deadline was June 1.


Week of Jun. 4 - 10

May 16 &   Students     Sum 12  Late fee payment subject to $50 late
thereafter                      payment charge, School of Medicine; 
                                deadline was May 15.

Jun. 2 &   Students     Sum 12  Late enrollment subject to $50 late
thereafter                      enrollment charge, School of Medicine
                                students; deadline was June 1.

Jun. 4     Registrar    Fal 12  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous term through Monday of
                                4th week current term, each term).

Jun. 7     Students     Fal 12  WebReg 48 hour limit no longer enforced
                                for Fal 12 enrollment (next business day
                                after last enrollment window for 
                                continuing students).

Jun. 8     Students     Spg 12  Last day to withdraw from a course; W
                                grade assigned; both $3 service charge 
                                and deans' approval required (5 p.m., 
                                Friday of 10th week, each term).

Jun. 8     Students     Spg 12  Last day to withdraw from the term. 
                                Readmission to the University required
                                for future term. (5 p.m., Friday of 
                                10th week, each term).

Jun. 8     ----------   Spg 12  End of tenth week of instruction
                                (instruction ends).

Jun. 8     Instructors  Spg 12  WebGrades available for submission,
                                beginning at 5 p.m. (Friday of
                                10th week, each term).

Jun. 8     Students     Sum 12  Absolute deadline for School of
                                Medicine students to pay fees and
                                enroll late (4 p.m., Friday of 3rd
                                week, each term).

Jun. 8      Registrar   Sum 12  Third week census date for School of 
                                Medicine, Summer Quarter. 

*****      *****

Jun. 8-9   Registrar    Spg 12  Delete Spg 12 fee assessments for
                                students that have not paid.

Jun. 8-9   Registrar    Spg 12  Delete Spg 12 fee assessments for
                                Medical students that have not paid.

Jun. 8-9   Registrar    Spg 12  Update students' records, produce
                                updated reports.

Jun. 9-14  ----------   Spg 12  Final examinations.



Week of Jun. 11 - 17

Jun. 9-14  ----------   Spg 12  Final examinations.

Jun. 11    Registrar    Spg 12  Send verification data to the National
                                Student Clearinghouse by electronic transfer -
                                general campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                each term).

Jun. 11    Registrar    Spg 12  Class Enrollment Statistics available
                                to deans (Monday of 11th week, 
                                each term).

Jun. 11    Registrar    Spg 12  Final grade course reports due to 
                                School of Medicine.

Jun. 11    Registrar    Sum 12  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer (1 business day after Summer 
                                Quarter census date).

Jun. 11    Registrar    Fal 12  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous term through Monday of
                                4th week current term, each term).

Jun. 11    Grad Div     Fal 12  Generate enrollment windows for new graduate 
                                students. Fees will be assessed in July.

Jun. 13    Students     Fal 12  New graduate students begin enrolling 
                                in classes via WebReg.

Jun. 15    ----------   Spg 12  Quarter ends.

Jun. 15-17 ----------   Spg 12  Commencement.

Jun. 15    Students     Sum 12  Last day for F/H/EMBA students to 
                                pay fees online or to Cashier without
                                $50 late payment charge (4 p.m.).

Jun. 16 &  Students     Sum 12  Late fee payment subject to $50 late
thereafter                      payment charge, F/H/EMBA students;
                                deadline was June 15.



Week of Jun. 18 - 24

Jun. 16 &   Students    Sum 12  Late fee payment subject to $50 late
thereafter                      payment charge, F/H/EMBA students;
                                deadline was June 15.

Jun. 18    Registrar    Fal 12  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous term through Monday of
                                4th week current term, each term).

Jun. 21    Instructors  Spg 12  Deadline for WebGrades submission,
                                5 p.m. (Thursday of 12th week,
                                each term).

Jun. 22    Registrar    Spg 12  Final grade update (Friday of 12th 
                                week, each term).

Jun. 22    Students     Spg 12  View grades in StudentAccess, 8 p.m. 

Jun. 22-23 Registrar    Spg 12  Process final grades and begin 
                                production of grade reports for
                                deans.



Week of Jun. 25 - Jul. 1

Jun. 16 &  Students     Sum 12  Late fee payment subject to $50 late
thereafter                      payment charge, F/H/EMBA students;
                                deadline was June 15.

Jun. 25    Registrar    Spg 12  Send CSS file, End of Quarter File, to
                                SW IS&AS (Monday after 12th week,
                                each term).

Jun. 25    Registrar    Spg 12  Class Enrollment Statistics available
                                to deans (Monday after FGU, each term).

Jun. 25    Registrar    Spg 12  Repeat List available to records
                                section (first business day after FGU).

Jun. 25    Registrar    Spg 12  Official transcripts and student copy
                                transcripts available to students
                                (first business day after FGU).

Jun. 25    Registrar    Spg 12  Official transcripts held for final
                                grades mailed (first business day
                                after FGU).

Jun. 25    Registrar    Spg 12  Produce RegInfo Archive, a snapshot
                                copy of RegInfo at end of term
                                (5 p.m., first business day after
                                FGU, each term).
                                http://webster.reg.uci.edu:8890/
                                reginfo/aboutRegInfo.html
                                select "Archive" link

Jun. 25    ----------   Sum 12  Instruction begins, Summer Session I
                                and Summer Session 10WK.

Jun. 25    Registrar    Fal 12  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous term through Monday of
                                4th week current term, each term).

Jun. 29    Registrar    Spg 12  School/department copies of students'
                                transcripts available to deans.

Jun. 29    Registrar    2011-12 Request Non-UC Programs Abroad data from
                                Study Abroad Center (June 30 or prior 
                                business day, annually).