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Add, Drop, Change Policy and Procedure

Last Updated:  Jun 27, 2008, 1:36 PM PDT

Official Class Enrollment Students are responsible for their official enrollment: Enroll in each class in which you expect credit. Officially drop classes you have ceased attending. Check your official enrollment with the Registrar early each quarter. Important: Courses may not be added, dropped or changed after the end of instruction, friday of the tenth week. Within Academic Senate guidelines, each academic dean may establish an add/drop policy applicable to majors within that school. Permission to add, drop, or change the grading option may not be allowed after certain dates. You should be aware that most academic units allow late drops only under extraordinary circumstances. Check with an academic counselor in the school of your major regarding add/drop/change policy. Instructors may also set their own add/drop/change policy and should announce it during the first week of instruction. The instructor¹s policy may affect the general deadlines stated in the quarterly calendar with deadlines. Some academic units also have deadlines after which it is no longer possible to change your class enrollment if you are taking a course in that school. When considering a change, check first with the course instructor and with the academic unit or school in which you are a major. Methods for Changing Class Enrollment: · WebReg (during the regular registration period) WebReg allows enrollment via the World Wide Web. · Electronic Add/Drop (during first two weeks of instruction) Instructors may allow adding and dropping via WebReg through the end of the second week of classes. To verify whether a class has been designated as "Electronic add/drop," look in the Searchable Schedule of Classes. During the Electronic add/drop period, WebReg enforces all restrictions, prerequisite checks, and authorizations placed by the departments. Add/drop/change cards for Electronic add/drop classes with the signature of the instructor may be submitted to the Registrar's Office to override all restrictions. · Add/Drop/Change Cards (from the first day of the quarter through the last day of instruction) Add/drop/change cards (ADC cards) can be used to modify your official enrollment: adding a class, dropping a class, or making a change in the grading option (P/NP to grade or vice versa) or number of units for variable unit classes. Signature of the instructor is always required; dean's signature is required after the second week for changes in grade option or variable units and after the sixth week for adds and drops. Important Information Regarding Add/Drop/Change Cards Add/drop/change must be filed in person at the Registrar's Office no more than 10 working days after the instructor signs the card(s) and no more than 3 working days after obtaining the dean's signature from your academic counseling office. Receipt. A receipt is produced for all add/drop/change card transactions and returned to the student immediately for verification of official enrollment. Check the receipt before leaving the Registrar's Office. Any identified errors found on the receipt must be corrected immediately. The receipt must be retained to resolve any future questions or problems concerning your enrollment. "W" grade. Per Academic Senate Policy, all classes dropped with the Registrar's Office after the sixth week will be recorded with a "W" grade (withdrawal) on your transcript. "W" grades carry no gradepoints and are not calculated in your UCI GPA. Only students who are not failing the course, or subject to disqualification, may drop the course after 6th week, and only with the permission of the instructor and the dean (or equivalent) of the appropriate school (academic unit). Permission to drop may be given only if such action would be to the educational benefit of the student or of the class as a whole, or both. Signatures *: · Instructor's signatures are valid for 10 working days, including the date signed. · The instructor's signature is always required on ADC cards, even for zero-unit discussion, quiz, and lab classes. · The signature of the dean of the student¹s major, as well as the instructor's signature, is required after the second week of classes for all change transactions and after the sixth week of classes for add and drop transactions. (Graduate students should obtain the Graduate Dean's signature from the Graduate Division, 120 Aldrich Hall) · Occasionally a student is required to enroll in the same class more than once. Secure the instructor's signature of approval for each multiple enrollment. *Signing an instructor's/dean's name without their authorization is forgery. Serious penalties are imposed for such acts of academic dishonesty. Late Service Charge. ADC cards should be submitted to the Registrar's Office prior to 5:00 p.m. Friday of the second week of classes. Cards submitted after this date will require a $3 late service charge per set (any number of cards for the same student, turned in at the same time, constitutes one set). The late service charge must be paid at the Central Cashier, 228 Aldrich Hall, 8:30 a.m.-4:30 p.m., Monday through Friday. Instructions for Completing Add/Drop/Change Cards Use care in completing these cards. They will be used to update your records directly, so accuracy is very important. There is room for changing two classes on each ADC card. The same card is used to make several types of changes in your class enrollment. "Add" indicates a class you want to add to your official enrollment. "Drop" indicates a class you want to remove from your official enrollment. "Change" indicates you want to change the grading option (P/NP to grade or vice versa) or the number of units of a variable-unit class (e.g., from two to twelve units). Use a black lead number 2 pencil. Make all marks distinct and clear. Mark only within the "mark sense" spaces provided. The machine cannot distinguish between good marks and bad ones. Use a new card if you cannot erase mistakes completely. Print the information requested in the extreme right section and sign and date the card. Then enter your student ID number, the date, and the course code numbers of classes you want to add/drop/change in the spaces provided across the top of the card. Blacken the "mark sense" spaces corresponding to your student number, the date, and course code numbers of classes you want to change. Then blacken "quarter"; "add," "drop," or "change," for each class; and if applicable, "grade," "pass/not pass," or "variable units." Secure required signatures. (See signature section above.) Submit your Add/Drop/Change card(s) to the Registrar's Office in person observing the signature policy stated above. Carefully check the printed receipt which lists your name, date, transactions completed with the current submission, and your updated class enrollment. If any errors are found you may correct and immediately resubmit your card(s) and receive, in return, an updated receipt as explained above. Always retain your receipt to resolve any future problems or questions concerning your class enrollment.

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