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Verifications Requests Last Updated:  Apr 02, 2007, 1:30 PM PDT

The Registrar's Office, upon request, will provide official verification of specific information for graduate and undergraduate students The Registrar's Office can only verify information that this office is responsible for maintaining*.

*Medical students call (949) 824-6138. UCI Extension students for education or certificate verification call (949) 824-5418.

The following information is considered public and may be verified without the student authorization (unless the student has restricted the release of this information):

  • Student's name
  • Address (campus email, local, and/or permanent) and telephone numbers
  • Date and place of birth
  • Major field of study, dates of attendance, number of course units in which enrolled, degrees and honors received
  • Class level
  • Enrollment Status (e.g., undergraduate or graduate, full-time or part-time)
  • Photo
  • Most recent previous educational institution attended
  • Participation in officially recognized activities, including intercollegiate athletics
  • Name, weight, and height of participants on intercollegiate University athletic teams
The following information will only be verified with student authorization:

  • Student ID number
  • Social security number
  • GPA
  • Grades
  • Number of units completed
  • Courses taken in the past or in progress
  • Student's schedule
  • Residency classification

Student authorization consists of:

  1. Valid picture ID presented by the student when making a verbal verification request or when requesting a "hand carry" verification.
  2. Student's signature on a mailed verification request.
  3. A letter signed by the student authorizing a specific person to obtain the verification for them. This representative must be prepared to show their own picture ID.

Procedure:

General verification letters in person:

  • Fill out the yellow Request for Verification card (available on the tables in the lobby outside the Registrar's Office).
  • Pay the Central Cashier, 228 Aldrich Hall, between 8:30am and 4:30pm, $6 per copy (see below for loan verifications). The Central Cashier accepts cash or checks. Credit or debit card payment is not available.
  • Return the Request for Verification card to the Registrar's Office along with any necessary verification forms.

***Note*** Requests for "hand carry" copies will be produced in minutes, while you wait. Be sure to read the verification before leaving the Registrar's Office. Corrections can only be made at the time of the request. Requests to be sent will be mailed within two working days.

General verification letter by mail:

  • Send a request for verification including the following:
    •  Student's academic record name
    •  Student's social security number, if available
    •  Student's birthdate, if available
    •  Specific information to be verified
    •  Special forms to be included with the verification
    •  Address where verification should be sent
    •  $6 per verification request (see below for loan verifications)

  • Mail to:
       Central Cashier
   228 Aldrich Hall
   Irvine, CA 92697-1975
   (Make checks payable to: Regents UC)

Loan deferment verification:

The Registrar's Office has contracted with the National Student Clearinghouse to provide students more efficient verification service for their loan deferments. The National Student Clearinghouse is a nonprofit corporation whose operating costs are underwritten by participating member guarantors, lenders and services. Under contract agreement with the Clearinghouse, the Registrar's Office electronically reports the enrollment status of its students on the first day of instruction. Submit a request for verification of enrollment to the Registrar's Office one time and all future loan verifications of enrollment will be processed automatically, as long as enrollment is continuous. Electronic reporting continues throughout the quarter (end of 1st, 3rd, 6th, and 10th weeks).

Any changes in enrollment are identified by the Clearinghouse:

  • cancellation/withdrawal
  • transfer from one school to another
  • return to school and may be eligible for a deferment
  • continue in-school and are eligible for deferment extension

The following loan verifications will not be sent to the Clearing house but will be processed by the Registrar's Office:

  • All loan verifications for enrollment prior to F94
  • Loans from former school(s)
  • Summer Session enrollment

Student loan verifications should be dropped off at the Registrar's Office or sent to:

University of California, Irvine
Registrar's Office
215 Aldrich Hall
Irvine, CA 92697-4975

Remember: There is no fee for the processing of a loan deferment. If you need further information, please call the Registrar's Office at (949) 824-6124, M-F 8:00 a.m. to 5:00 p.m. or email registrar@uci.edu.

 
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