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Transcript Requests Last Updated:  Jan 04, 2008, 8:46 AM PST



The Registrar's Office is the official custodian of student academic records and, upon request, provides official copies of UCI transcripts. Transcripts may be requested either in person or through the mail.

*Please note: The Registrar's Office does not maintain transcripts for coursework taken through UC Irvine Extension. For Extension transcript information, visit their website.

Payment for official copies of transcripts must be received at the Cashier's Office before a request for official transcripts can be processed. UC Irvine does not accept credit or debit card payment for transcripts and cannot accept requests for official transcripts made via phone, fax, or e-mail.

REQUEST METHODS FOR OFFICIAL TRANSCRIPTS
  1. In Person
  2. By Mail
(What is the fastest way for me to obtain an official copy of my transcript?)

Unofficial (student copy) transcripts may be obtained in person or by mailing the Registrar's Office a signed written request for an unofficial transcript with an accompanying self-addressed, stamped envelope. In addition to your signature, please be sure to include identifying information such as birth date and/or Social Security number to ensure that the correct record is produced.

Current transcript charges are as follows:
IN PERSON BY MAIL OVERNIGHT REQUEST
   
Domestic International
$10 per copy. $10 per copy.
$10 per copy plus $15.75 per address. $10 per copy plus $25 per address.

Important for Newly Graduated Students:

There is a six to eight week period of time after each quarter ends before degree information is available on official transcripts. If you are requesting transcripts by mail, you may submit your request with a note to "Hold" your transcripts until your degree has been posted. To verify the posting of your degree check your transcript information on StudentAccess or call the Registrar at (949) 824-6124.

Procedures:

Requesting Transcripts In Person
  • Fill out a Transcript Request Card, available at the Registrar's counter on the second floor of the Aldrich Hall (building 111 on a campus map).
  • Complete the Transcript Request Card and pay the applicable fees at the Cashier's Office, Monday through Friday from 8:30 a.m. to 4:30 p.m. except for official holidays.
  • Submit the validated Transcript Request Card to the Registrar's Office. "Hand carry" requests will be available within a few minutes. Orders for 20 or more may take longer. Your picture ID is required.
  • Requests to mail or fax transcripts are processed within two working days of receipt.
  • Overnight/Express mail requests received before noon are processed on the same day.
Requesting Transcripts By Mail
  • Complete the Transcript Request form.
  • Enclose the completed form with a check or money order (US dollars) payable to UC Regents.
  • Mail to: 
                University of California, Irvine
                Central Cashier
                228 Aldrich Hall
                Irvine, CA 92697-1975
  • Transcripts requested by mail will be processed within two working days of receipt.
FAQ's

What is the fastest way for me to obtain an official copy of my transcript?

  1. The fastest way to obtain an official copy of your transcript is to come in person or authorize another person (How do I do this?) to pay for and obtain your transcript for you. If you come in person, official transcripts are immediately available upon request and payment, between the hours of 8:30 am and 4:30 pm, M-F. The Cashier's Office does not accept credit or debit cards for payment. Be sure to bring a photo ID.

  2. If you are unable to obtain your transcript in person, you can request a transcript to be mailed to you via overnight mail.

    • Download and complete a Transcript Request Form.
    • Make your payment for the transcript and overnight mailing service to the Cashier's Office via Western Union. The Cashier's Office does not accept credit or debit card payment.
    • Once the payment has been processed by the Cashier's Office, you may submit the Transcript Request Form via fax (949) 824-7896. Your transcript request cannot be processed until payment has been received by the Cashier's Office. Please indicate across the top of the form that payment has been made via Western Union. Overnight mail requests received before noon will be processed the same day.

  3. Mail the Transcript Request form with payment for overnight mail service to the Cashier's Office via overnight mail:

    University of California, Irvine
    Central Cashier's Office
    228 Aldrich Hall
    Irvine, CA 92697-1975

Can I authorize someone else to obtain my transcript for me?

You may authorize another person to obtain your transcript for you between the hours of 8:30 am and 4:30 pm, M-F. To do this, you must provide the person or the Registrar's Office (fax 949-824-7896) with a signed letter authorizing the person to obtain copies of your official transcript.

Your letter should clearly provide the person's name (not "my mom" or "my friend") and should include some of your identifying information such as:

  • Your name
  • Student ID number (if known)
  • Birth date
  • Last four digits of your Social Security Number (if you have one)
  • Your Signature

The person obtaining your transcript must bring photo ID. The Cashier's Office does not accept credit or debit cards for payment.

Can UCI fax a copy of my transcript?

For an additional $6.00 charge per copy, the Registrar's Office can fax an official transcript. Requests for faxed transcripts are processed within two working days of receipt and payment for the transcript and fax service.

I am a foreign resident and do not have a U.S. bank account. How can I pay for my transcript?

The Cashier's Office will accept international money orders.

 
Related Links
· Student Access
· Transcript Request form
· Verifications Requests
· Academic Record Notations