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Grades reported by the professor are generally considered permanent and final. There are, however, some circumstances in which
a change of grade may be requested. These are usually to correct clerical or procedural errors or to receive a grade for Incomplete
(I) or In Progress work (IP) work which has been completed. No correctly reported final grade assignment may be changed based on reexamination,
completion of additional work or reevaluation of existing work.
- Procedure for implementing the grade change:
- Contact the instructor of the course and explain the requested change. If the request is granted,
the instructor completes a Academic Record Change Request (formerly Grade Change Report) form and forwards it on to the counseling office
in which the course was offered. The instructor should obtain the form from his/her department office. (Note: Students can not obtain this form from the Registrar's Office.)
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- Upon approval of the change of grade by the instructor and the counseling office, the Academic Record Change Request (formerly Grade Change Report) is forwarded to the Registrar's Office.
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- Requests for changes of grade which meet Academic Senate Policy are processed within two working days.
- Procedure for implementing change of NR (No Report):
Any student who receives an NR should contact the instructor immediately to make arrangements for replacement of the NR.
The NR will remain on the transcript for one subsequent quarter of enrollment or until graduation whichever comes first. At this time the NR will become F, NP (Not Pass), or U (Unsatisfactory)
whichever is appropriate, and is considered the final grade.
If replacement of the NR to a grade is determined to be the proper action, then follow the above procedure for implementing the grade change.
- Procedure for implementing a post quarter drop:
- Contact the instructor of the course as well as the counseling office of your major (if the course was not taken in the school of your major) and explain the requested change. If the request is granted,
the instructor completes a Academic Record Change Request (formerly Grade Change Report) form and forwards it on to the counseling office
in which the course was offered.
- Request a Receipt for Late Service Charge form from the counseling office in which the course was offered.
- Pay the $3.00 drop fee at the Cashier's Office, 228 Aldrich Hall.
- Return the validated receipt to the counseling office in which the course was offered.
- Upon approval of the post quarter drop request by the instructor, the counseling office of the course offering and the counseling office of your major the Academic Record Change Request (formerly Grade Change Report) is forwarded to the Registrar's Office.
- Requests for post quarter drop which meet Academic Senate Policy are processed within two working days at which time the NR will be changed to reflect a grade of "W" (withdrawal).
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