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Final course enrollment as shown on WebRoster reflects official student registration, effective
the last day of instruction for the term. Grades may be submitted via WebGrades beginning 5:00pm
on the last day of instruction. The Registrar's policy requires grades be submitted within 72 hours following the final exam. The published "absolute deadline" for submitting final grades is listed in the Quarterly Calendar.
To submit final term grades, instructors login to WebGrades
using their UCInetID and password.
Once authenticated, the instructor is shown the list of courses s/he is teaching for the term.
S/He selects a course and enters grades individually or by uploading a file. Once the instructor
is satisfied that grading is complete, s/he submits final grades via WebGrades to the Registrar.
See WebGrades Instructions for more detailed information.
Academic Senate regulations related to grades and credit can be found under Part II of the Irvine
Division in the Academic Senate manual. Selected information is noted below, with Academic Senate
Regulations referenced. All grades except Incomplete are final when submitted by the instructor.
However, the instructor may correct a clerical or procedural error using an Academic Record Change
Request form available in her/his department office or academic counseling office.
Below is a summary of available Grades and Grading Policy.
- Under Irvine Regulation IR315,
"Credit toward a University degree may be earned only for work or examination for which a student has registered."
- Grades A, B, C, D, and F are valid grades, including plus (+) and minus (-). IR345A
- Students enrolled under the Pass/Not Pass (P/NP) option are so designated on the roster.
Only a P (pass), NP (not pass, or I (incomplete) may be assigned to students enrolled under this option. IR350
- All grades except Incomplete are final when filed by an instructor in end-of-quarter course reports. However,
the correction of a clerical or procedural error may be authorized as the Division directs. No change of grade
may be made on the basis of reassessment of the quality of a student's work. No term grade except Incomplete
may be revised by reexamination except as provided in.
IR A345C
***Note*** A student may take a final exam only once. Allowing a student to retake the final constitutes
reexamination, which is prohibited by Academic Senate policy.
- The grade Incomplete (I) may be assigned for passing work under the conditions explained in
IR345F.
Note that students are required to complete the work within designated time limits.
- The provisional grade In Progress (IP) may be assigned for courses approved by the Subcommittee on
Courses or the Council on Graduate Affairs for the intervening quarters of a sequential course extending
over more than one quarter where the evaluation of a student's performance is deferred until the end of
the final quarter. IR345G1.
- The grade Satisfactory/Unsatisfactory (S/U) may be assigned for certain work of graduate students, with the
approval of the Council on Graduate Affairs IR355
- A student who officially enrolls in a class and then ceases to attend without actually dropping the class
may be assigned a No Report (NR) or the grade F. Your School or Program may have a policy for this situation;
please check with the Academic Counseling Office.
- When a grade is not submitted for a student, the Registrar records the notation NR (No Report) in
accordance with IR345G2. An NR may be removed or changed to a grade by the instructor. The NR becomes
an F or NP (depending on which grade option the student enrolled under) after one quarter of subsequent
attendance by the student. IR A345G2
- Only the faculty member in charge of the course may submit final term grades. Teaching Assistants are
not "instructors of record."
Questions? Contact the Registrar's Campus Liaison at (949) 824-7901.
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