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CPEP Data Submission: Batch or On-Line
Batch Data Submission
- Hardware/software needed:
- The ability to FTP files to ka.reg.uci.edu. Login as "regcpep"
then enter the password which you received after being authorized. (Contact the Registrar's
Office at (949)824-6124 for authorization information.)
- FORMAT:
- Files:
- CPEPs are valid until deleted.
- The data must be sent in the form of files. The file names should be in the form: DEPTABRV.NNN
where:
- DEPTABRV = the 7 character abbrevation of the Dept. name
- as listed on WebSOC.
- NNN = a 3 digit sequence number which should be incremented
- for each new file
- Records:
- Files are composed of records. Each record must contain the following data in this order:
- ACTION CD = a one-character abbrevation of the action required
- A = add the record
- D = delete the record
- STUDENT # = the 8 digit student number
- Example: 12345678
- DEPTABRV = the 7 character abbrevation of the Dept. name
- as listed on WebSOC.
- Example: CHEM
- COURSE # = the course number as
- listed on WebSOC.
- Example: 101A (Do Not use the 5-digit course code.)
- DATE = a optional date in YYMMDD format
- Example: 070301 (March 1, 2007)
The record may contain one or more records (lines of data). Each line of the file
is independent of the other lines, meaning that multiple students and
multiple courses may be included in a single file.
Two variations of record formatting will be accepted.
- Fixed Format:
col 1 = ACTION CD
col 2-9 = STUDENT #
col 10-16 = DEPTABRV
col 17-21 = COURSE #
col 22-27 = DATE (YYMMDD)
- Format with Delimiters:
Data elements must be in the required order with commas or tabs as
delimiters. No leading or trailing zeros or spaces required.
EXAMPLE:
A,12345678,MATH,1A,070210
- Account:
- Data files are placed in the regcpep account on ka.reg.uci.edu.
- A password is required.
- Processing:
- Files placed in the regcpep account will be processed every 10 minutes.
Sucessfully processed files will have .done appended to the file name.
Online Data Submission
- Hardware/software needed:
- A web browser, WebAdmin authorization, and CPEP authorization.
- Account:
- Login to WebAdmin (your individual UCInetID and password
are required). (Prior authorization to use CPEP is required.
Contact the Registrar's Office at (949)824-6124 for authorization information.)
- Processing:
Click on "Authorize Eligibility (CPEP)"; the CPEP screen will appear. It will accept the same data items which are
required by the batch data submission (add or delete, student id,
department abbreviation, course number, except for the date). When a student number
is entered it will be validated against the student data base
and the student name and affiliated school and major will be displayed.
When department abbreviation and course number are entered they will be validated against the
current schedule of classes data base. Click on Process
to submit the transaction. You may then enter another student number and/or course.
Click Logout to log out of the WebAdmin when you are done.
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